Tender & Accounts Executive

Job Summary:

Key Responsibilities:

Tender Management:

• Review and analyze tender notices, RFPs, and bid opportunities from various sources
• Coordinate with internal departments to gather required documentation and information
• Prepare, compile, and submit tender/bid documents within deadlines
• Ensure compliance with tender requirements, company policies, and legal standards
• Maintain a record of all tender submissions, outcomes, and correspondence
• Monitor and follow up on tender status, clarifications, and contract awards
• Liaise with clients, vendors, and government agencies as needed

Accounting Responsibilities:

• Maintain accurate records of financial transactions including invoices, receipts, and payments
• Assist in preparing monthly financial reports, budgets, and statements
• Handle account payables and receivables, bank reconciliations, and petty cash
• Assist with audits, tax filings, and compliance requirements
• Support procurement and billing processes related to awarded tenders
• Work closely with the finance team to ensure proper documentation and cost control

Qualifications:

• Bachelor s degree in Finance, Accounting, Business Administration, or a related field
• 2+ years of experience in tender preparation, bidding, or financial/accounting roles
• Strong knowledge of government and private sector tendering procedures
• Familiarity with accounting principles and financial systems (e.g., Tally, QuickBooks, ERP)
• Excellent attention to detail and organizational skills
• Good communication and coordination abilities
• Proficient in MS Office, especially Excel and Word

Preferred Skills:

• Experience with e-procurement portals (e.g., GeM, CPPP, state portals)
• Ability to multitask and work under tight deadlines
• Analytical thinking with problem-solving capability
• Knowledge of taxation, billing, and invoicing processes