We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive administrative and operational support to our Managing Director. This critical role requires a strong understanding of the technology , particularly as it applies to the infrastructure and construction sectors, excellent communication skills, and the ability to anticipate needs and manage complex schedules in a fast-paced environment. The ideal candidate will be an indispensable partner, enabling the MD to focus on strategic priorities.
Key Responsibilities:
- Calendar Management & Scheduling: Expertly manage and prioritize a dynamic and complex calendar, including scheduling internal and external meetings, appointments, and travel arrangements across multiple time zones.
- Communication Hub: Act as a primary point of contact, screening and prioritizing incoming communications (emails, calls, messages), drafting responses, and ensuring timely and professional follow-up.
- Meeting Preparation & Follow-up: Prepare comprehensive meeting materials (agendas, presentations, reports), take detailed minutes, track action items, and ensure timely completion.
- Travel Coordination: Seamlessly arrange complex domestic and international travel itineraries, including flights, accommodations, transportation, and visa requirements, often with last-minute changes.
- Expense Management: Prepare and submit expense reports accurately and on time, adhering to company policies.
- Project Support: Assist with special projects and initiatives as assigned by the MD, often involving research, data compilation, and presentation preparation. This may include technology-related projects within construction (e.g., smart construction solutions, BIM implementation, drone technology in surveying, project management software analysis), market research, or competitive analysis.
- Information Management: Organize and maintain highly confidential files, documents, and digital information systems with meticulous attention to detail and discretion.
- Vendor and Stakeholder Liaison: Coordinate and communicate with internal teams, external partners (e.g., technology vendors, consultants, government bodies), clients, and vendors on behalf of the MD.
- Technology & Tools Proficiency: Be proficient in using a range of productivity tools and platforms (e.g., Microsoft Office Suite, Google Workspace, project management software, communication tools, CRM systems). A strong understanding of common business technologies, particularly those relevant to the construction industry (e.g., project management software like Primavera P6, AutoCAD, BIM software awareness), and a willingness to learn new ones quickly is essential.
- Research & Reporting: Conduct research on technology trends, market insights, and industry best practices relevant to the infras and construction sectors to support the MD's decision-making. Prepare concise summaries and reports.
- Personal Support (Limited): Handle occasional personal administrative tasks for the MD as needed, always with professionalism and discretion.
- Office Management Support: Assist with general office administrative tasks and coordination as required to ensure smooth operations.
Qualifications:
- Bachelor's degree in Business Administration, Communications, Technology, or a related field preferred.
- Minimum of 3 to 5 years of experience as an Executive Assistant supporting a senior executive, preferably in an infrastructure, construction, or a closely related technology-focused company.
- Demonstrated strong interest in and understanding of technology, industry trends, and digital tools, specifically as they apply to the construction and infrastructure sectors.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills with impeccable grammar and a professional demeanor.
- High level of discretion, confidentiality, and integrity.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong interpersonal skills and the ability to build rapport with diverse stakeholders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Familiarity with project management software (e.g., Asana, Trello, Jira, Primavera P6) and CRM systems is a strong plus.
- Ability to adapt quickly to new technologies and processes.
What We Offer:
- The opportunity to work closely with a visionary Managing Director at the forefront of the infrastructure and construction industry.
- A challenging and rewarding role in a dynamic and innovative work environment.
- Competitive salary and benefits package.
- Opportunities for professional growth and development within a leading company in the sector.
- A collaborative and supportive team culture.
To Apply: Please submit your resume and a cover letter outlining your relevant experience and why you are a great fit for this role.
FORTUNE GROUP is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: ₹25,000.00 - ₹30,000.00 per month
Experience:
- Tech Executive Assistant: 3 years (Required)
Work Location: In person
