Talent Acquisition Operations Coordinator

Position Overview: The Talent Acquisition Operations Coordinator sits within the Talent Acquisition Operations Team, focusing on supporting administrative and operational tasks to support candidate onboarding processes and activities. The Talent Acquisition Operations Coordinator collaborates with various stakeholders to facilitate operational efficiency and contribute to the overall success of the talent acquisition function

Key Responsibilities:

Onboarding: Manage the administrative tasks related to candidate onboarding, including document collection and processing, background verification and contract management

Data Management: Manage candidate and employee data within the applicant tracking system (ATS) or other relevant systems. Update and maintain accurate records, ensuring data integrity and confidentiality.

Communication: Liaise extensively with candidates to delivery a best in class onboarding experience.

Reporting and Analytics: Support the generation of reports and analytics related to talent acquisition operations. Compile data, assist in data analysis, and contribute to the preparation of regular reports and dashboards.

Process Documentation: Contribute to the development and maintenance of talent acquisition process documentation, including standard operating procedures (SOPs) and process flowcharts. Ensure documentation is up to date and accessible to relevant stakeholders.

Compliance Support: Assist in ensuring compliance with applicable labor laws, regulations, and company policies within the talent acquisition function. Contribute to the maintenance of compliance-related documentation and assist with audits, as needed.

Operational Support: Assist with various operational tasks to support talent acquisition operations, such as scheduling meetings, coordinating interviews, organizing recruitment events, and managing recruitment-related communications.

Team Collaboration: Collaborate closely with talent acquisition team members and other stakeholders including payroll and HR to support overall talent acquisition objectives. Contribute to team projects and initiatives, providing assistance and support as needed.

Learning and Development: Actively participate in learning and development opportunities to enhance knowledge of talent acquisition operations, HR processes, and related systems and technologies.

Qualifications and Skills:

• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Basic computer literacy and proficiency in MS Office (Word, Excel, PowerPoint).
• Familiarity with recruitment and/or HR systems and technologies is desirable.
• Ability to handle multiple tasks and prioritize workload effectively.
• Proactive attitude with a willingness to learn and contribute.
• Demonstrated ability to work collaboratively in a team environment.
• Basic understanding of HR and talent acquisition concepts is beneficial.