Custom Clearance:- To get discharge permission of imported consignments on or before arrival of shipment. Follow up with Mumbai procurement / Raw-material team for tentative shipments/vesssel planning approx 3 Month in advance.
Follow up with Mumbai procurement / Raw-material for necessary documents in advance before 4 to 7 days of arrival of shipment.To verify and check requisite documents as per need of Customs and as per contract.In case where concessional benefit of rate of customs duty, as per Free Trade Agreement between various countries, avails duty exemption and guide procurement team to arrange Certificate of origin for various imports.Monitoring/keeping proper tracking of shipment arrival from Non FTA country and informing DGFT team for issuance of Advance Authorisation.Verfication of draft COO in case of import from FTA countryInvoice calculation cross checking at our end also before submission to CustomsIn case where concessional benefit of rate of customs duty, as per Free Trade Agreement between various countries and avails duty exemption, procurment team arrange to provide darft COO and we have check and verify same day of draft COO as per Custom Act.Follow up with Mumbai procurement / Raw-material for Original COO in advance before 4 to 5 days of arrival of shipment.All verify documents sent to CHA reagrding preparation of checklist of Bill of Entry.To follow up with shipping lines for vessel declaration and IGM filed.Verification of Checklist and informing CHA for filing of Bills of Entries.Follow up with CHA of Bill of Entry file details and FAG location.Submission of Recall Letters after Filing of Bills of Entries to Customs.Follow Up with Procurement Team for making PO Entries.Preperation of System generated Approval Note for making payment of Customs Duty to be submitted to Accounts Department.Planning of Custom duty to Finance on regular basis based on online tracking shipment arrival details and mail communication with shipping line, Jetty team and our plant requirement.In ase of bunching of shipments, we have continued follow with concern team regarding exact vessel berthing and then block the fund. As result, to save our company interest cost.To file Bill of Entry once IGM filed in Duty Payment / Duty Free (Under Advance Authorisation) and follow up for Customs clearance.IF BOE filed unfer FAG and qurry raised by Custom, we have sent reply same day and clear the BOE on same day.In case of import material- at Nhava Sheva port to ICD Ankleshwar, we file the BOE once containers move on rack from Nhava Sheva port to ICD Ankleshwar port. -As result, huge amount of fund are not paid to Custom Authority before 4 to 5days ago. Hence, saving in interest cost.Follow up with procurment team and Finance regarding PO entry update+approval+verify.Follow up with Finance & Account to make timely payment of customs duty. After payment done, checked on IECGATE system once payment is done or not. If payment is not done, we have co-ordinate with Finance team and Kolkatta team and ensure to paid the custom duty on the same day. so saving interest cost.Follow up with CHA and Custom Authority to get out of charge of Bill of Entry.To get out of charge Bills of Entry from Customs for discharge of cargo & to obtain bills of entry for timely Cenvat credit of IGST.Custom Clearance:- To get loading permission for Costal consignment on or before arrival of shipment. Follow up with by-product commercial team for necessary documents in advance before 4 to 5 days of arrival of shipment.To submit all necessary documents to Custom to get loading permissionTo get loading permission from Customs Department.Sent to Jetty team and commercial team for loading permission.Follow up with shipping line and by-product commercial team for necessary final documents documents for payment of Bunker differential duty.Final documents check & verify at our end and also prepare final calculationApproval note sent to Finance for payment of Bunker final differential duty paymentFinal differential letter prepare at our end and also sent to Custom for prepararion of challans at CHA endFollow up with Finance team for arrangement of DDs.Follow up with CHA and bank for bank endorsed challansAll bank endorsed challans sent to concern team through mail.Custom Clearance:- To get loading permission for export consignment on or before arrival of shipment. Follow up with by-product commercial team for necessary documents in advance before 4 to 5 days of arrival of shipment.In case export incentatives to be claimed informing and filling of shipping bills to get export benefit to CompanyTo arrange necessary documents check and verify at our end and all verified documest sent to CHA for filling of shipping Bill to get loading permission.To submit all necessary documents to Custom to get loading permissionFollow up with CHA regarding shipping BIlls filed or not.To get discharge permission / loading permission from Customs Department.Informing jetty team and commercial team regarding discharge permission / loading permission granted by CustomsFollow up to arrange post export documents to customs. (Like Bill of lading, Statement of facts, Mate Receipt)To send Bills of Entry and Shipping Bills to banks for closure of IDPMS , GST team for IGST credit purpose and Coomercial team for GRN purpose.Ensuring effictive statutory compliance of : Customs procedures and notification.FINAL ASSESSMENT OF BILLS OF ENTRY & SHIPPING BILLS Working for payment of interim differential customs duty based on Quotational PeriodPlanning to fund intimation before 1 to2 days once QP finalization.Follow up with Finance team reading fund of diffrential duty and DDs and also sent approval note.Follow up with CHA regarding preapartion of differential duty challan and informed to Custom Authority.Follow up with CHA regarding DD submitted to bank and also get bank endorsed challan and sent to concern team for the purpose of IGST cedit avail and accounting.Follow-up with procurement team for scan copy of final invoice for the purpose of payment of balance differential duty.Check & verify final invoice as per contract.Duty Calculation sheet to be prepared before payment of final invoice.If final invoice is not preapared as per contract, we have intimate to procurment team and hold balance payment of suppllier by Treasury team.Follow-up with procurement team for despatch /demurrage confirmation+ final assay report+load port report as per contract.in case, if differential duty payment arise due to increase in final value and on receipt of final invoice to make final payment.Planning fund intimation before 1 to2 days once increase in final value and on receipt of final invoice .Follow up with Finance team for arrangement of diffrential duty fund and DDs and also sent approval note.Follow up with CHA regarding preapartion of differential duty challan and informed to Custom Authority.Follow up with CHA regarding DD submitted to bank and also get bank endorsed challan and sent to concern team for the purpose of IGST cedit avail and accounting.Follow-up with procurement team for final invoices for submission of original bank endorsed hard copies of final invoices for purpose of submission of final assessment of bills of entry.Check & verify original bank endorsed final invoices and calculation as per contract.Submission of requisite documents for final assessment of Bills of entry to customs department.Submission of requisite documents for final assessment of shipping bills to customs department.follow up with CHA for receipt of acknowledgment of submission of final assessment documents to Custom.Follow-up for final assessment of bills of entry & shipping bills with the customs department.To check & verify final assessment Bill of Entry and shipping Bill.Sending concern team final assessment Bill of Entry and shipping Bill for IDPM closure and Audit purpose of GST.Timely submission of application for refund of customs duty and follow-up for sanction on time Ascertain the refund claim of Bills of Entry assessed finallyIf final invoice value decrease to provisional invoice and BOE final assessed then to file Refund claim.Follow with Auditor for CA certificate to be submitted with Refind claim applicationCalculation and arrangement of documents for filling of refund claim applicationSubmission of refund claims with respective customs Authoritiesfollow up with CHA for acknowledgment of submission of refund application documents to Custom.If any query raised by Custom for Refund claim application, to submit all required documents promptly.Follow up till sanction of Refund ClaimPost Refund claim sanctioned, to ensure/check to Finance team once refund amount get credited in our Bank account.Refund Bills entry details remove from receivable account once refund amount received.If Bill of Entry assessed wrongly to Custom Authority, we have resent the Bills of Entry to Custom for making proper correction. i.e. amendment of Bills of EntryFollow with CHA / Customs for re-assessment of Bill of Entry.Legal compliance / MIS / Miscellaneous To Prepare Cash Flow for estimation of duty requirement for import consignments.Monthly MIS regarding for taking Input tax credit to be sent to GST team on Monthly basis.Monthly MIS regarding Captive cargo details to be sent to Finance team.Monthly MIS regarding RODTEP utlisation details to be sent to Finance team.Support to file appeal related to customs with co-ordination of Legal adviser and HOD.Vessel Planner for imported consignments.ERP Implementation for various activities for smooth functioins.Cost Saving /Challanging work/Activities Montioring and arranging final invoices instead of provisional invoice where QP has been finalized before arrival of shipments resulting into save interest cost, huge amount of fund blackage nad closure of IDPMSIn case of imports of by- Product, utilizing RODTEP scripts of other units for payment of the basic Custom duty as result of which cash benefit is appicable to other unit and cash receipt of our RODTEP scripts generated on export product of Birla CopperMonitoring of Changes in Exchange rate one day before and accordingly Filing Bill of Entry to avoid excess Customs Duty payment due to increase in Exchange rate resulting into savings of lakhs of Rs. of Company.Monitoring regarding Filing of Bill of Entry on 1st day of month if Vessel Arrives in end of month to save interest cost on Differential duty if arises.Tracking of Customs Duty payment done on time to save penalty charges if payment not done / reflected at Customs EDI system as result to avoid interest Cost.SYSTEM IMPROVEMENT To ensure and smooth functioning of EXIM related activity in EKAYAAN
