Sr. Specialist, HR Operations

Primary Responsibilities

• Create, organize and maintain electronic and paper files
• Conduct audits as applicable to ensure data integrity (personnel files, I-9)
• Compose and distribute routine written correspondence from human resources (separations, leave, anniversary, birth and staff announcements)
• Distribute incoming correspondence as applicable to department staff
• Maintain SOP to ensure current departmental operational processes are documented
• Support the PRO HR Solutions e-mail in box
• Set HR Reminders and set Calendar for HR activities
• Support the off-boarding process, close out files, system shut off request and equipment return
• Maintain monthly reports/ list, New Hires, Separations, Transfers and Promotions, Emergency Contact List, line manager updates
• Responsible for the upkeep of the company organizational charts through Vizio
• Support in Employee Recognition Program activities (Anniversary, New Hire Gifts, Employee of Month Certificates, supply inventory)
• Assist in tracking the Employee Referral Program
• Process Transfer/Promotion (includes background screens and applicable offer letter, PNF
• Provide Administrative support to the department (includes meeting and presentations preparation)
• Ad hoc projects as assigned
• Verifying and Issuing verifications of employment
• Processing Charitable Contribution matches
• Processing leaves of absences and system access shutdown and having it turned back on upon return
• Updating employee personnel files and auditing them for accuracy

Minimum Qualifications

• Must have experience in confidential HR department
• HR/ER law knowledge a plus
• Strong computer skills
• Excellent verbal and written communication skills
• Working knowledge of: desktop computers and MS Office Suite Excel, Word, Outlook, Internet access, HRIS Database, PeopleSoft, SharePoint fax, copier, phones and other office equipment needed for the job function