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Job description: For our ongoing RERA approved plotted development project behind MIT College, Belavadi (work location), We have a job opportunity for the role of a Senior Receptionist cum Office Administrator / Site Office Manager who can plan / execute / manage activities as narrated below. Work location: Project Site Marketing office, behind MIT College of Engineering, Belavadi. Work GPS location: co-ordinates: 12.363959, 76.690462, https://goo.gl/maps/mqjmMb8MnGcsoEdu7 Work times: 9.30am to 6pm, 6 days work week. Skills / Criteria: Technical skills: use of PC, basic networking knowledge, Word, Excel, Powerpoint, collaboration tools. Linguistic skills: English (Read, Write, Speak), Kannada (Read, Speak), Hindi (Speak). Possess own vehicle to commit to workplace, carry own lunch. Candidate must be energetic, smart, presentable and must possess a great deal of perseverance. Must be a good communicator with good interpretation skills. Possess multitasking abilities, good leadership skills, can-do attitude. Must be highly trustworthy and able to maintain confidentiality on all matters. Possess good handwriting. 27 to 34 years of age. Role / Responsibilities in brief Greet and welcome visitors as soon as they arrive at the office. Answer, screen and forward incoming phone calls, enquiries from potential customers. Documenting, tracking, reporting the same. Ensure reception / lobby / discussion areas, restrooms, and all other internal and external office area is clean, tidy and presentable. Maintain office security by following safety procedures and controlling access via the reception desk, maintain visitors records, office logbook(s) for all maintenance activities, maintain & issue visitor badges for site visitors, advise on safety precautions for site visitors, manage to provide necessary safety equipment as needed. Update calendars and schedule meetings for customers, stakeholder visits, etc. Manage vehicle movement records / trip logs, etc. manage associated end to end logistics (vehicle logistics, customer pickups, site visits, drop back to city, office specific logistics, etc). perform follow-up tasks proactively, track pending / open action items for closure. Manage plot bookings received on-site / at site office. Managing office related inward and outward registers, document movement registers, etc. Order front office, housekeeping, pantry, restroom, stationary items, company branding supplies and maintain inventory of stock. Use of all items judiciously by self and others. Ensure that all fixtures and fittings are in working condition, manage lawns, gardens, etc are kept in excellent condition always by engaging relevant service providers, etc. prepare vouchers, keep updated records of office expenses and costs, co-ordinate with accounts team and other staff members to meet business objectives. Perform other clerical receptionist duties such as filing, photocopying, transcribing, managing files, customer records, etc. Accurate reporting of Facts, Provide periodic reports to Senior Management as per the mandate. Manage / monitor - security staff, support staff, housekeeping staff, their attendance / in-out times, etc. Ensure timely payment of site office bills to relevant departments, service providers, etc. Job Types: Permanent, Full-time Pay: From ₹25,000.00 per month Benefits: Health insurance Schedule: Day shift Application Question(s): Have you reviewed the job opportunity in its entirety ? Are you in Mysore currently or willing to relocate on your own ? reply with either YES or NO do you own a vehicle and able to commute to work location ? Reply with either YES or NO Can you (1) Read, Write, Speak in English fluently, (2) Read, Speak in Kannada, (3) Speak in Hindi ? respond with either YES or NO What is your proficiency in use of Web / CRM tools, MS Office (chat tools, MS Word, MS Excel, Outlook, etc) choose any one : (a) Beginner, (b) knows little (c) can work independently, (d) Expert Your last monthly take home salary ? reconfirm that you have you reviewed / visited the work location with either YES or NO (note: near MIT College, Belavadi)* Education: Bachelor's (Required) Experience: relevent work: 4 years (Required) License/Certification: ID proof with local address (Preferred)
