Sr. Executive - Administration & Front Office Mgt. with Pharma company

Greetings! & very warm welcome to BEST-FIT Recruitment Riders,

highly specialized Recruitment & Executive Search Partner for Pharmaceutical, Biotech, CRO, Chemicals, Medical Devices & Turnkey Pharma Projects Engineering-Construction Design Sectors.

professional career opportunity

Please see the following position summary:

• Client Name: Subsidiary of an Australian pharma group

• Position: Executive / Sr. Executive Administration & Front Office Management

• Department: Administration

• Reporting To: Country Head

• Location: Hyderabad

Note: Fluent English Communication Required & Immediate Joiner

Job Profile:

Office Management:

• Overseeing daily office operations, maintaining office tidiness, and managing office supplies and equipment.
• Manage professional and personal scheduling for Country Head / Director, including travel booking, hotel booking and other company logistics.
• Manage senior executives travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as spreadsheet creation maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.
• Manage the Office independently.
• Manage the flight booking and Hotel booking for staff who travel frequently.
• Order and arrange the meal for guest.
• Handle and manage all type of admin work.
• Understanding the IT requirements of the staff and catering to it and co-ordinate with HO if required.
• Sourcing of Housekeeping material and handle the other office administrative work.
• Office Maintenance with the help of Office Boy

Scheduling & Calendar Management:

• Organizing meetings, appointments, and corporate events, and managing complex executive schedules.

Documentation & Reporting:

• Developing and maintaining filing systems, preparing regular reports and presentations, and taking meeting minutes.

Record Keeping:

• Maintaining accurate records, documents, and databases, including employee and contract information.

Data Entry & Analysis:

• Entering data into systems and spreadsheets and performing basic data analysis to support decision-making.

Support Functions:

• Providing administrative support to other departments (e.g., HR, Finance), assisting with travel arrangements, and managing vendor relations, Travel itinerary management & bookings.

Managing Exit Formalities:

• Handling resignations and exit processes. This ensures the off boarding process is handled respectfully, maintaining the companys reputation and encouraging future rehires.

Communication:

• Handling phone calls, directing visitors, managing correspondence, and serving as a liaison between departments and with clients.

Desired Profile:

• Graduate in any discipline (preferred: Business Administration/Management/Commerce) with 8 to 12 yrs of experience in Administration / Front Office Management with preferably in a Pharmaceutical or Healthcare environment.
• Familiarity with pharma industry compliance and audit requirements will be an added advantage.
• Age group in between 30 to 35.
• Any Male / Female Candidate.
• Knowledge of office administration, vendor management, and facility management.
• Professional grooming, customer service orientation, and confidentiality.
• Demonstrating strong time management and multitasking abilities to handle numerous projects.
• Strong organizational and multitasking ability.
• Possessing excellent verbal and written communication skills, with strong interpersonal abilities.
• Being highly proficient in MS Office (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Exhibiting a meticulous approach to tasks, ensuring accuracy and high quality.
• Demonstrating the ability to address operational challenges and resolve administrative issues efficiently.
• Upholding the integrity and professionalism required to handle sensitive and confidential information.

Note: Fluent English Communication Required & Immediate Joiner

Recruiter's Contact Details:

BEST-FIT Recruitment Riders

G-7, Amrit Complex, R.V. Desai Road,

Near Goyagate Circle, Vadodara-390001, Gujarat

Mobile: 09722042906

E-Mail: post@bfrr.in

Website: www.bestfitrecruitment.co.in