Sr. Civil Billing & Tendering Specialist

1. BILLING SPECIALIST

• Cost Estimation & Rate Analysis:

Analyze Bill of Quantities (BOQ), quantify materials and labor, and perform rate analysis based on project specifications, drawings, and industry rates.

• Verification & Certification:

Verify the accuracy of work done by cross-referencing site measurements, material usage, and contractor claims with project documentation.

• Contract Management:

Interpret contract terms and ensure all billing activities comply with contractual agreements and company policies.

• Record Keeping:

Maintain detailed and organized records of all billing transactions, project costs, and financial reports.

• Communication:

Act as a liaison between the site team, project management, clients, and contractors to resolve billing discrepancies and ensure smooth financial operations.

• Reporting:

Prepare and submit financial reports, including monthly reconciliation statements and Management Information System (MIS) reports, to senior management.

• Compliance:

Ensure adherence to relevant industry regulations and company policies related to billing and financial procedures.

2. TENDERING MANAGEMENT

• Tender Identification and Analysis:
• Identifying relevant tender opportunities across various platforms and portals.
• Analyzing tender documents to understand requirements, scope of work, and evaluation criteria.
• Creating summaries and checklists to guide the bid preparation process.
• Tender Preparation and Submission:
• Coordinating with different departments (e.g., sales, technical, finance) to gather necessary information.
• Preparing comprehensive and competitive technical and financial proposals.
• Ensuring all documents comply with industry regulations and company policies.
• Submitting tenders through online portals before deadlines.
• Post-Tender Activities:
• Tracking and monitoring the progress of submitted tenders.
• Maintaining organized records of all tender activities.
• Liaising with clients and stakeholders for clarifications and negotiations.
• Assisting with post-bid formalities and contract implementation.
• Collaboration and Communication:
• Working closely with internal teams, clients, and vendors.
• Communicating effectively to ensure smooth and efficient tender processes.
• Providing regular updates on tender status to relevant stakeholders.
• Other Responsibilities:
• Conducting feasibility studies and risk assessments.
• Preparing BOQs (Bill of Quantities) and cost estimates.
• Maintaining knowledge of industry best practices and regulations.

Skills and Qualifications:

• Experience: Proven experience in a tendering or procurement role, typically 1-3 years.
• Knowledge: Strong understanding of the tender process, related documentation, and industry regulations.
• Skills: Excellent communication, negotiation, and project management skills.
• Technical Skills: Proficient in Microsoft Office Suite, especially Word and Excel.
• Personal Attributes: Detail-oriented, organized, analytical, and results-driven.

Job Type: Full-time

Benefits:

• Provident Fund

Work Location: In person