Site Admin

• Design and establish effective control systems for catering to all employee requirements related to travel including transport facilities, stay, hotel bookings, and visa / permits services
• Supervise transportation activities for all sites and assist site admin heads in managing employee transportation including bus/car transport, vendor contract management.
• Work out the optimal routes and prepare the policy document for transportation indicating dos and donts- timings, stops, routes. etc
• Monitor the SLAs by analyzing the reports, monitor the deployment of buses, bus occupancy, rush etc and continuously work on resource-route optimization
• Identify and negotiate cost effective mailing services; Supervise the distribution of incoming mail and the efficient dispatch of outgoing mail.

Estate Management

• Ensure regular maintenance and upkeep of company guest houses/ estates including proper inventory management and maintenance
• Guide admin heads in planning the logistics and making arrangements for corporate events, offsite programs, picnics and assist L&D specialist in offsite training programs.

Canteen Management

• Overlook canteen management and ensure availability of healthy food to employees at right prices
• Undertake canteen administration and processes including vendor contracting and management; Monitor grievances and drive speedy resolution of the same.

Housekeeping

• Ensure neat and clean environment in the premises by maintaining effective housekeeping & Scrap Management processes and ensure adherence with agreed SLAs
• Conduct periodic audits to identify opportunities for improvements; Re- negotiate / renew / terminate vendor contracts based on performance and service delivery
• Identify opportunities for cost optimization in the administrative activities for respective sites; Define strategies & devise plans to leverage those opportunities and optimize cost

Vendor Management & Liaising

• Maintain quotation for every asset required to run the office which are procured through vendors; Ensure adherence to contract SLAs
• Maintain vendor rating data in order to rate their service quality levels, responsiveness and cost effectiveness
• Ensure appropriate documentation of agreements, contracts etc at favorable costs; Facilitate vendor registration and bill payments

IMS Compliance

• Adhere to IMS standards, maintain documentation, and support audits and corrective actions.

ESG Commitment

• Contribute to ESG initiatives, ensure environmental compliance, and promote resource efficiency

  .

Qualification:

Other Skillsets (Technical/Behavioral):

Function/ Technical

• Knowledge of admin responsibilities applicable to a manufacturing setup
• Preparing MIS and PR/PO s
• Budgeting and SAP Experience
• Contract management
• Vendor performance management
• Negotiation Skills

Behavioural

• Collaboration
• Team player/team management
• Interpersonal skills
• Communication- Written & Oral