Senior Executive Assistant

We are seeking Senior Executive Assistant to provide high-level administrative support to the Managing Director & executive leadership, ensuring efficient operation of the managing director’s office. This role requires a proactive, highly organized, matured & discreet professional with exceptional communication & time-management skills. The ideal candidate is capable of managing multiple priorities/projects with accuracy & confidentiality.

Key Responsibilities:

MD’s Support

• Manage & prioritize the Managing Director’s calendar, travel, including scheduling internal & external meetings, appointments accordingly.
• Act as a middle line & liaison between the Managing Director & internal/external stakeholders.
• Prepare & edit correspondence, reports, presentations & other documents. (Mail, WhatsApp & digital)
• Handle confidential information with a high degree of discretion & professionalism.
• Coordinate logistics for all / board meetings, executive offsites & leadership retreats.

Operational Efficiency

• Ensure timely follow-up on action items / projects & deliverables from meetings & communications.
• Draft briefing materials & summaries for meetings & events.
• Maintain effective document & file management systems.
• Monitor & manage expenses, budgets & reimbursements related to the executive office.
• Lead or support special projects, as assigned by the Managing Director.

Stakeholder Engagement

• Interface with senior executives, board members, partners, & clients on behalf of the Managing Director.
• Support communications from the executive office, including announcements, memos & stakeholder correspondence.

Team Collaboration

• Serve as a resource for other executive assistants & support staff.
• Assist in onboarding new senior team members or direct reports to the Managing Director.
• Ensure alignment & coordination across departments when scheduling or communicating on behalf of the Managing Director.

REQUIREMENTS

• Previous experience supporting a Managing Director, CEO, or Board of Directors.
• Familiarity with corporate governance and board procedures.
• Project management experience or certification.