Semi Qualified Company Secretary

Role & responsibilities

1. Statutory Compliance & Filings

• Assist in preparing and filing statutory returns and forms with the Registrar of Companies (ROC) and other regulatory authorities.
• Support in maintaining compliance with the Companies Act, 2013 and related rules.
• Track due dates and ensure timely submission of annual returns, financial statements, and event-based filings.
• Prepare and maintain statutory registers, records, and minute books.
  

2. Board & General Meeting Support

• Assist in drafting agenda papers, notices, minutes, and resolutions for Board, Committee, and General Meetings.
• Coordinate logistics for meetings, including scheduling, documentation, and follow-ups.
• Support in preparing reports or documentation required by directors and senior management.
  

3. Secretarial Documentation & Record Management

• Maintain updated records of share capital, share transfers, and other corporate documents.
• Assist in drafting routine secretarial documents, compliance checklists, and internal reports.
• Handle secure filing, data management, and retrieval of company records.
  

4. Compliance Monitoring & Research

• Support in monitoring applicable regulatory changes and prepare compliance updates.
• Conduct basic research on corporate law, SEBI regulations (if applicable), and governance best practices.
• Assist in developing internal compliance trackers and checklists.
  

5. Liaison & Coordination

• Coordinate with internal departments, auditors, consultants, and regulatory authorities when required.
• Provide support in responding to compliance-related queries from management.
  

Required Skills & Qualifications

• Semi-qualified Company Secretary (CS Executive passed or pursuing CS Professional).
• Basic understanding of the Companies Act, 2013, secretarial standards, and corporate governance practices.
• Strong drafting, documentation, and organizational skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Good communication skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.

Preferred Experience

• 0 - 3 years of experience in secretarial or compliance roles (internship experience also considered).
• Exposure to MCA portal filings and ROC documentation is an advantage.
• Have completed the artcileship with a good exposure.

Key Attributes

Integrity, confidentiality, and professionalism.

Proactive approach with willingness to learn.

Strong analytical and record-keeping abilities.