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Section Officer

3 - 5 years

5 - 7 Lacs

Mumbai

Posted:19 hours ago| Platform: Naukri logo

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Skills Required

Administration ERP Time management Registrar Clerical Staff Team supervision Training and Development SIS Staff training Logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Title: Section Officer

Department

: Office of the Registrar

Reports To

: Deputy/Assistant Registrar or Registrar

Location

: Universal Ai University, Karjat

Position Summary:

The Section Officer is responsible for overseeing administrative operations within a specific section of the Office of the University Registrar. This role includes supervising clerical staff, ensuring accurate record-keeping, maintaining academic records, and supporting the implementation of university regulations and procedures. The Section Officer ensures that all activities are executed efficiently and in compliance with university policies and regulatory requirements.

Key Responsibilities:

  1. Supervision and Coordination

  • Coordination with different departments portals for implementation and action throughout the year such as AISHE, UGC 2 F, NIRF, NAAC, GOM, MHRD, DHE etc.
  • Supervise and coordinate the daily activities of the assigned section (e.g., student records, faculty-staff data, examinations, transcripts & degree, enrollment).

  1. Academic Records Management

  • Maintain and update students academic records, ensuring accuracy and confidentiality.
  • Assist in the preparation, issuance, and verification of official documents such as transcripts, mark sheets, degree certificates, and provisional certificates.

  1. Regulatory Compliance and Policy Implementation

  • Ensure that all procedures comply with university rules, regulations, and academic policies.
  • Implement and maintain office protocols and standards for data handling and communication.

  1. Communication and Liaison

  • Act as a liaison between the Registrar s office and other university departments, faculty, students, and external agencies.
  • Address student inquiries and provide assistance on registration, exams, and record-related issues.

  1. Support in Examinations and Graduation

  • Assist in organizing and managing examination logistics (e.g., seating plans, distribution of papers).
  • Help with the preparation of graduation lists and issuance of final degree documents.

  1. Data Reporting and Documentation

  • Preparation of different reports, summaries, and statistical data as requested by the Registrar or senior officials, such as annual reports, IDP, strategic data.
  • Ensure proper documentation and archival of records for audits and future reference.

  1. Staff Training and Development

  • Train junior clerical staff and provide guidance on administrative procedures and software tools used in the Registrar s office.


Qualifications and Experience:

  • Bachelor s degree in IT, Administration, Education, or a related field.
  • Minimum 3-5 years of administrative experience in a university or similar academic setting.
  • Strong knowledge of university systems, academic regulations, and student services.
  • Proficiency in office software and student information systems (e.g., ERP, SIS).
  • Excellent communication, organizational, and interpersonal skills.

Skills and Competencies:

  • Attention to detail and accuracy
  • Time management and the ability to multitask
  • Leadership and team supervision skills
  • Problem-solving and decision-making abilities
  • Confidentiality and ethical responsibility

Preferable skills:

Global exposure
Entrepreneurial thinking
Tech (Ai) fluency

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Universal Ai University
Universal Ai University

Education Technology / Artificial Intelligence

Tech City

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