Secretary to Board of Directors

Company:

Location:

Job Type:

Reporting To:

Position: Secretary to Directors (with HR Responsibilities)

About the Role:

We’re looking for a highly organized, reliable, and discreet Secretary to Directors

Key Responsibilities:

Executive Support

• Manage daily calendar, appointments, and travel plans for the Directors.
• Coordinate internal and external meetings, prepare agendas, and record minutes with follow-ups.
• Track key deliverables, deadlines, and performance metrics.
• Draft and review official letters, internal communications, and reports.
• Liaise with department heads to prioritize tasks and filter information for Directors.
• Maintain strict confidentiality of sensitive business and personal matters.

HR Coordination

• Assist in recruitment processes including job postings, resume screening, and interview scheduling.
• Maintain employee records and help onboard new hires.
• Track attendance, leave, and assist with monthly payroll inputs.
• Coordinate internal communication between departments and support employee engagement activities.
• Ensure smooth coordination with HR consultants or agencies as needed.

Who Should Apply:

• 2–5 years of experience as a Secretary, Executive Assistant, or Office Coordinator. Prior HR exposure is a plus.
• Excellent command of English (spoken and written).
• Strong organizational skills with a high degree of integrity, discipline, and discretion.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Experience in real estate or hospitality sectors is advantageous.

What We Offer:

• A dynamic role working directly with the leadership team of a fast-growing real estate and hospitality group.
• Exposure to strategic decision-making and cross-functional collaboration.
• A professional, performance-driven environment with room for personal and career growth.
• Competitive compensation based on experience and capabilities.
• Let me know if you’d like a version formatted for LinkedIn or job portals.