School Admin Manager

Role Overview

We are looking for a proactive and detail-oriented Admin Manager to oversee the day-to-day administrative operations of our school. The role requires a smart individual who can ensure smooth functioning of facilities, coordinate across departments, and manage vendors and support staff efficiently. The ideal candidate will take ownership, be proactive in following up for approvals, and maintain a professional, well-organized environment.

Key Responsibilities

1. Facility & Infrastructure Management

• Ensure the school premises and facilities are maintained in a neat, clean, and professional manner at all times.
• Oversee infrastructure upkeep, repairs, and maintenance.
• Monitor and manage annual maintenance contracts (AMCs) for all appliances and equipment.

2. Coordination & Approvals

• Coordinate with the Accounts Department for fund disbursal and related processes.
• Liaise with HR regarding staff leaves and attendance management.
• Work closely with the Director for various approvals, actively following up to ensure timely decisions.

3. Vendor & Procurement Management

• Manage vendor relationships, including sourcing, negotiations, and timely payments.
• Oversee procurement of supplies and ensure stock availability for smooth school operations.

4. Support Staff Management

• Supervise and assign daily tasks to support staff (housekeeping, security, helpers, etc.).
• Handle recruitment and onboarding of support staff as required.
• Monitor quality of their work and ensure discipline and efficiency.

5. Administration & Reporting

• Prepare and maintain records related to admin operations.
• Use MS Excel effectively for reports, tracking, and data management.
• Ensure compliance with school policies and maintain a professional standard of administration.

Key Skills & Competencies

• Strong organizational and multitasking abilities.
• Proactive and solution-oriented approach.
• Excellent coordination and communication skills.
• Ability to manage people and vendors effectively.
• Good knowledge of MS Excel and basic office software.
• Attention to detail with a sense of accountability.

Qualifications & Experience

• Graduate in Business Administration / Management or related field (preferred).
• 3–5 years of experience in administration, facility management, or operations (school/education sector experience is a plus).
• Proven ability to manage teams and coordinate across departments.

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off

Ability to commute/relocate:

• Gurugram, Haryana: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 5 years (Required)

Language:

• English (Required)

Work Location: In person