Sales Coordinator

seeking an experienced Sales & Finance Administrator/ Coordinator who can organize sales and accounts activities, as well as develop an effective sales filing system. The Sales & finance Administrator/Coordinator will work directly with team management to ensure that all the administrative and support functions of the sales department are operating effectively, and that active client files are available to the sales group. If you enjoy working in a fast-paced, dynamic team environment and have prior sales experience, we want to hear from you.   ·       Process orders via email or phone. ·       Check data accuracy in orders and invoices. ·       Contact clients to obtain missing information or answer queries. ·       Liaise with the Logistics department to ensure timely deliveries. ·       Maintain and update sales and customer records. ·       Develop monthly sales reports. ·       Responsible for managing the account balances & also looks after to handle the debts or other financial collection, calculate the bill receivable, purchased amount, discounts, total order amount, storing all those data for revenue calculation.  ·       Regularly contacts the customers either by email or telephonic calls and reminds them about their due payments.  ·       You need to be an accurate person to deal with all the financial data with extreme care, so that you input right data without error into the software of the accounting system to ensure the high level of accuracy in all the billing work. ·       You will be responsible to issue invoices and send them to the customers using email or other mediums.  ·       Once you receive any payment you need to prepare a bill and provide it to the customers. ·       As a sales coordinator you are required to update the account records regularly, make sure that new payments are recorded. ·       You will also be assigned to look after the balances and ensure that all the financial matters are maintained perfectly and handle the customer’s information carefully while providing privacy. ·       You will be preparing the account statements for customers in case of demand or necessity. ·       You need to look after each and every area of several payment methods, as different people will pay the amount through using various payment methods like some may pay in cash while others use an online payment process. In case of online payment, you must be very vigilant to verify the credibility etc.  ·       If you find any fraud or suspicious activities then you should inform your higher authority or management as soon as possible in order to prevent any mishap. ·       Customers may ask several questions regarding their payment process or problems while paying the amount, in that case understanding their point of view and providing them excellent assistance with politeness and humble behaviour is essential to become a successful Sales Coordinator. ·       Sometimes customers may inform you about their issues and lodge complaints, if a customer lodge complaints, you need to deal with them carefully without losing the customer. ·       Utilize company resources to develop a filing system that keeps all active sales files available digitally and in hard copy form ·       Take the lead on organizing the resources necessary to put together high quality sales presentations ·       Ensure the inventory of custom sales presentation materials such as brochures and presentation folders is always up to date ·       Act as the primary customer service contact for clients who have questions about their accounts or our products ·       Work with other departments within the company to bring in additional help on creating sales presentations when needed