Sales Administrative Manager

Sales Administrative Manager

You will serve as a key link between the Sales team and departments like Procurement, Warehouse, Logistics, Customer Support, IT, and Accounts to ensure seamless order execution and operational efficiency.

Key Responsibilities

Sales Order & Procurement Coordination

• Verify and validate all Sales Orders for accuracy.
  
• Track Purchase Orders and ensure timely confirmation of goods receipt at the warehouse.
  
• Monitor inventory availability and resolve stock discrepancies proactively.
  

Stakeholder Coordination

• Serve as a single point of contact between Sales and internal teams:
  

• Procurement:

  Order fulfillment and inventory alignment.

• Warehouse:

  Dispatch coordination and material movement (including book lists follow-ups).

• Logistics:

  Monitor delivery timelines and shipment tracking.

• Customer Support:

  Handle order-related queries, returns, and replacements.

• IT:

  Coordinate ERP or data integration issues.

• Accounts:

  Manage invoicing, reconciliation, and payment status.

Online & Kitting Management

• Oversee online school ordering portals and open links.
  
• Track online kitting progress and communicate timelines.
  
• Ensure accurate data uploads and link readiness before launch.
  

Sample & School Coordination

• Manage teacher sample kits and coordinate school deliveries.
  
• Handle internal approvals and school confirmations for samples.
  
• Communicate dispatch timelines and ensure timely deliveries.
  

Reporting & MIS

• Prepare and circulate daily, weekly, and monthly MIS reports for sales and dispatch.
  
• Maintain Excel dashboards for order tracking and performance metrics.
  
• Create PowerPoint presentations and review decks for management.
  

Communication & Documentation

• Handle internal and external communications via email, WhatsApp, and calls.
  
• Maintain proper documentation for all correspondence and transactions.
  
• Ensure timely resolution of operational or coordination issues.
  

Desired Candidate Profile

• Experience:

  68 years in Sales Administration, Order Management, or related roles.

• Technical Skills:

• Advanced

  Excel

  (Pivot Tables, VLOOKUP, Macros)
• Strong

  MIS Reporting

  and

  PowerPoint

  presentation skills
• Hands-on experience with

  ERP systems (Microsoft D365 preferred)

• Soft Skills:

• Excellent coordination and communication abilities
  
• Strong problem-solving and multitasking skills
  
• Proactive, detail-oriented, and organized approach
  
• Ability to work independently and manage multiple priorities
  

Why Join Us?

• Dynamic and fast-paced work environment
  
• Opportunity to work closely with senior leadership
  
• Key role in driving operational excellence and supporting business growth