Retail Vendor Coordinator

As bp transitions to a coordinated energy company, we must adapt to a changing world and maintain driven performance. bp’s customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, using technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC!

About The Role

The Retail Vendor Coordinator is responsible for the coordination of vendor payments through the ampm MSCO channel.The Coordinator will work with vendors, finance and bp operations to ensure timely payment activities are occurring. The retail coordinator is the first line of contact for Accounts Payable & Receivables at our MSCO locations in Washington, Oregon, and Northern California and New York. The incumbent needs to be detail oriented and work with operations and finance to insure silent running of our business through account management.The Retail Coordinator will also work within SAP and ESO (MSCO back-office system) to deliver the financial plan and ensure business continuity. The Coordinator provides performance reporting to the business, analysis of a multitude of issues including accounts payable investigations/resolutions, ESO field readiness and process improvement, and communications through the MSCO portal.

Shift Timing

: US Shift – 6:30PM to 3:30 AM

Key Role & Responsibilities

• Owns the recurring Invoicing and Payment process – responsible for creating PO’s, communicating with vendors, submitting invoices, supporting EFT reimbursements, and ensure payments are made accurately and on time
• Common vendors would include Garda, Grainger, NuCO, Quantum, Uniform vendor, Blue Rhino, Trimark, etc.
• Facilitate the physical release of payment with the FBT/BTC teams and track all payments and accruals.
• Navigate vendor support portals to prioritize payments based on net terms.
• Manage purchase orders through SAP from ampm network.
• Support Pricebook and Category Management teams as needed for cost and product updates.
  

Experience And Qualifications

• Business degree
• 5+ years finance or purchasing experience preferred.
  

Essential Experience And Attributes

• Proven experience in vendor management, billing and payment.
• Proficient knowledge and skills in SAP, PDI enterprise.
• Ability to multi-task and prioritize large amounts of data.
• Comfortable with ambiguity and shaping new initiatives.
• Ability to multi-task and prioritize large amounts of data.
  

Desirable Criteria And Qualifications

• Stakeholder relationship management
• Project Management skills
• Excellent verbal and written communication
• PowerPoint, Excel, Access database
• SAP and PDI programs!