Real Estate Specialist

This position is responsible for tracking and monitoring the company's real estate lease projects, ensuring that overall processes are efficient and meet deadlines. This role manages the company’s central real estate depository, CoStar, ensuring that the content is accurate, up-to-date, and creating a reporting cadence. Furthermore, this role supports the operations teams for all business units regarding any real estate maintenance and management under the direction of the Manager, Real Estate and Security.

Key Responsibilities

• Real Estate Depository:

• Create process management tools for data management in CoStar, in conjunction with the lease administration and lease finance teams.
• Ensure each Lennox leased or owned property is accurately identified in CoStar as to property type, use, business unit, and all lease terms.
• Create reporting standards for all leased and owned real estate.
• Create ad-hoc reports as needed.

• Real Estate Process:

• Manage lease renewal, relocation, new location process:
• Deal approval tracking.
• Obtain Lennox lease agreement signatures for all leases based on company’s approval level policy.
• Gather and provide all supporting documentation for a transaction to the lease accounting & lease administration team.
• Landlord registration in Lennox’ AP system.
• Initiate and track all landlord AR entities’ registration to ensure timely payment of all rent obligations.
• Work with company’s insurance brokers to ensure compliance with lease specified Certificate of Insurance criteria.
• Create process to track and provide utility information to landlord, if required by lease.
• Collaborate with third-party broker team to ensure timely and efficient project management.

• Property Maintenance:

• Create report identifying property maintenance requirements of tenant and landlord based on the lease and circulate to local leadership as needed.
• Verify specific maintenance responsibilities as requested by regional operations.
• Ensure landlord compliance with lease specified maintenance requirements.

Qualifications

• Bachelor's degree in real estate, business administration, or a related field.
• Minimum of 5 years of experience in real estate management or a related field.
• Strong analytical and problem-solving abilities.
• Experience managing budgets and financial resources.

Desired Skills

• Experience in industrial and retail real estate.
• CoStar proficiency preferred.
• Strong project management skills.
• Ability to work effectively in a fast-paced environment.