Qualified Company Secretary (CS)

Job Description

Power Exchange India Limited Registered Head Office - Sumer Plaza, 9th floor, 901, Marol Maroshi road, Andheri (East), Mumbai-400059 Tel:+91 022 40096600 | Fax: +91 022 40096633 | info@pxil.co.in | www.powerexindia.in CIN: U74900MH2008PLC179152 GST: 27AAECP6452C1ZJ Position: Assistant Manager Company Secretary Location: Mumbai Reports to: Company Secretary Qualifications: Qualified Company Secretary Experience: 1 - 4 years Job Summary: The Company Secretary will be responsible for supporting the smooth execution of secretarial responsibilities within the organization. This includes preparing and managing all statutory meetings, ensuring legal compliance with corporate governance requirements, and maintaining statutory records in accordance with the Companies Act, 2013. The role also involves close coordination with internal and external stakeholders to drive process improvements and maintain high standards of statutory and regulatory compliance. Key Responsibilities: Draft, compile, and circulate agendas, notices, minutes, and resolutions for meetings of the Board of Directors, Board Committees, and Shareholders. Ensure the timely and accurate execution of Secretarial Audit and Statutory Filings as per regulatory timelines. Ensure compliance with all applicable laws and regulations, particularly under the Companies Act, 2013, SEBI regulations, and other corporate laws. Maintain and update all statutory registers as prescribed under applicable corporate laws. Build and manage relationships with stakeholders, including Directors, Auditors, Legal Advisors, and Government Authorities. Contribute to the design and execution of process and system improvements related to compliance and governance. Provide support and guidance on interpreting and applying critical provisions of the Companies Act, 2013 and other regulatory frameworks. Collaborate with internal departments (Legal, Finance, Operations) for document validation and corporate reporting requirements. Requirements: Educational Qualifications: Additional qualifications like LLB or a degree in Law/Commerce will be an added advantage At least 2 years of experience in managing corporate secretarial responsibilities. Proven track record of handling multi-faceted responsibilities within tight deadlines. Strong written and verbal communication skills with a flair for precise documentation. Excellent interpersonal skills to effectively coordinate with internal teams and external stakeholders. Ability to handle multiple priorities, adapt to dynamic changes, and work effectively under pressure. Proactive, detail-oriented, and process-driven mindset. Ethical, discreet, and committed to maintaining confidentiality. Core Competencies: 1. Regulatory Knowledge & Compliance Deep understanding of the Companies Act, 2013, and other relevant corporate laws and guidelines. 2. Meeting Management Skill in preparing and managing all aspects of corporate meetings agendas, notices, minutes, and resolutions. 3. Documentation & Record-Keeping Proficient in maintaining statutory records, registers, and documentation per legal standards. 4. Communication & Coordination Ability to clearly communicate complex legal information and collaborate across departments and hierarchies. 5. Attention to Detail Strong analytical and detail-oriented approach for accurate legal drafting and error-free compliance. 6. Time Management & Multitasking Capability to juggle multiple priorities effectively, meet deadlines, and manage last-minute tasks. 7. Process Improvement Aptitude for identifying, suggesting, and implementing improvements in secretarial and compliance processes.