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Purchasing Specialist

Purchasing Specialist

Cognizant

2 - 4 years

3 - 5 Lacs

bengaluru

Posted:1 day ago| Platform:

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Skills Required

analytical requisition customer service purchase requisition purchase order contracts supply microsoft office suite excel purchase operations system materials procurement supply chain management global procurement vendor supplier word powerpoint communication skills

Work Mode

Work from Office

Job Type

Full Time

Job Description

(Hiring for a Global client)

Purchasing Specialist Role

Are you ready to be part of a company shaping the future of environmental science on a global scale?

This organization is dedicated to creating innovative solutions that enhance and protect the health of environments worldwide.

Rooted in expertise and a commitment to sustainability, they tackle some of the world’s toughest environmental challenges, impacting industries and communities in meaningful ways. With a presence in over 100 countries, a team of approximately 950 talented individuals, and four global innovation hubs, their reach and influence are unmatched.

This company is more than just a workplace—it’s a Great Place to Work Certified organization in the US, France, and India for 2024-2025, where employees thrive and make a global impact.

If you’re looking for a career that inspires, challenges, and empowers you to make a difference, this is your opportunity. Join a team where innovation meets purpose, and together, create a better world.

FUNCTION

LOCATION

JOB

GET TO KNOW YOUR AREA:

The Purchasing Specialist will play a critical role in supporting the global procurement function and executing end-to-end procurement processes. Ensure the timely and cost-effective acquisition of goods and services across APAC, EMEA, and NALA regions. Contribute to efficiency, compliance, and best practices in purchasing operations. Responsible for maintaining accurate supplier information, ensuring compliance with company policies, and collaborating to optimize purchasing processes which deliver a seamless experience for internal stakeholders.

YOUR MISSION WILL BE TO:

Purchase Requisition and Purchase Order Review
Review purchase requisitions (PRs) to ensure compliance with company policies, proper documentation, and alignment with budget allocations
Verify purchase orders (POs) for accuracy, checking quantities, pricing, and terms against vendor agreements.
Collaborate with requesters and approvers to resolve any discrepancies or issues in PRs and POs, ensuring timely resolution and processing.
Monitor and report on PR and PO processing status to support the timely delivery of goods and services.
Develop and maintain procurement-related content, including user guides, templates, and training materials, ensuring accuracy and alignment with company processes.
Collaborate with internal stakeholders to create and update D365 Purchase Agreements and Trade Agreements ensuring they reflect current pricing and terms
Supplier Screening and Compliance
Conduct due diligence and screening of suppliers to ensure they meet compliance standards and align with company values, policies, and regulations.
Maintain accurate records of supplier compliance activities and track the status of supplier approvals and certifications.
Vendor Master Data Administration
Review and validate onboarding documents (vendor registration form, bank proof, tax certificates, contracts).
Administer the creation and maintenance of vendor master data, ensuring accuracy, completeness, and compliance with master data standards.
Process
vendor onboarding requests
received via approved channels (email, forms, or exception cases).
Create, update, and maintain vendor records in ERP/vendor master systems. Collaborate with the stakeholders and support functions to ensure vendor information is accurately recorded in the procurement system.
Enforce data standards and policies to maintain the quality, consistency and integrity of vendor records.
Troubleshoot and resolve data discrepancies in vendor information, and support system improvements for data management processes.

ARE YOU READY FOR THE ROLE?

Main requirements:

Bachelor’s degree in Procurement, Supply Chain Management, Business Administration or a related field.
2- 4years of experience in
purchasing operations
, including: Familiarity with general purchasing operations and experience with handling purchase requisitions and purchase orders
Involvement in
procurement
content creation and maintenance, (user guides, templates, training materials)
Supplier screening or
vendor master
data management (data entry, verification and maintenance)
Familiarity with general purchasing operations
Strong analytical skills with keen attention to detail
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with D365 system is preferred.
Ability to manage multiple tasks, prioritize effectively and meet deadlines
Excellent communication and customer service skills and proven track record in problem-solving, troubleshooting and follow-up to resolve issues.
Demonstrated ability to work independently in a collaborative environment.
Languages: Fluent in both written and spoken English — essential for communication with global teams, system use, documentation, and vendor interactions. Any additional language skills would be a plus given the multiregional scope.

By applying for this position, you agree that your personal data are going to be processed and recorded by Cognizant and its clients for recruitment purposes only. For candidates who are not selected for this position, personal data will be kept for a period of two years and then permanently deleted.

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