Purchase Executive

Job Description: Vendor Development & Purchase Executive Role Purpose Ensure smooth procurement, import/export coordination, vendor development, and purchase operations that directly support sales, operations, and product teams. The role balances cost optimisation, vendor reliability, and compliance while ensuring information flow into CRM, catalogs, and pricing systems. Key Responsibilities 1. Procurement & Vendor Development • Source, evaluate, and onboard new vendors for existing and new products. • Negotiate pricing, credit terms, and service levels to ensure competitiveness. • Continuously search for cost reduction opportunities without compromising quality. • Maintain vendor performance scorecards (quality, delivery time, pricing adherence). 2. Import & Export Coordination • Plan import schedules; maintain a list of incoming shipments (posted on notice boards and shared with teams). • Liaise with customs clearance agents, ensure fastest clearance at best rates. • Coordinate export orders with documentation, packaging compliance, and agents. • Track shipments end-to-end, flag delays, and escalate to management. 3. Purchase Operations • Raise POs for local and import purchases; track order status. • Ensure prices align with negotiated terms; flag any deviations. • Manage short supply, rejection, and credit note recoveries. • Coordinate with finance for timely payments and better credit terms. • Handle LC-related documentation when applicable. 4. Sales Support & CRM Integration • Provide timely product pricing to sales team; upload into CRM. • For new products: coordinate availability of high-quality images, specs, and certifications before arrival. • Ensure product details are shared with marketing for catalogs, website, and Indiamart listings. Requirements • 2–4 years in purchase/procurement, preferably in manufacturing or industrial trading. • Candidates with a mechanical background are preferred, as the role involves technical evaluation and understanding in purchase decisions • Experience with imports/exports and dealing with clearance agents. • Strong negotiation and vendor management skills. • Proficiency in Excel, CRM systems • Excellent coordination and follow-up discipline. • Strong written/verbal communication in English KPIs • % of shipments cleared within SLA (target ≥90%). • Zero pricing deviations from negotiated terms. • 100% new products entered into CRM/catalog with specs & images before arrival. • Vendor performance scores maintained and reviewed quarterly. • Average vendor credit days improved by 10–15% YoY