Purchase Executive - Hotel / QSR Industry

POSITION: PURCHASE EXECUTIVE (Purchase & Store)

Procurement & Sourcing

·      Source raw materials (e.g., vegetables, spices, meat, dairy) and packaging (e.g., containers, napkins, disposable cutlery).

·      Ensure the timely purchase of food-grade items and non-food items like uniforms, cleaning materials, etc.

·      Identify and qualify vendors and suppliers.

Vendor Management

·      Develop and maintain strong vendor relationships.

·      Negotiate prices, payment terms, delivery timelines, and contracts.

·      Evaluate vendor performance (quality, cost, delivery consistency).

Inventory Management

·      Monitor inventory levels and reorder as needed.

·      Coordinate with warehouse or central kitchen teams to track stock.

·      Minimize wastage and avoid stockouts or overstocking.

Cost Control & Budgeting

·      Ensure procurement within allocated budgets.

·      Monitor market price trends and identify cost-saving opportunities.

·      Maintain cost sheets and regularly update price comparisons.

Quality Assurance & Compliance

·      Ensure all procured items meet FSSAI and QSR brand standards.

·      Work with QA/QC teams to ensure food safety and hygiene compliance.

·      Maintain documentation for audits and regulatory inspections.

Coordination with Internal Teams

·      Work closely with operations, kitchen, finance, and logistics teams.

·      Align procurement with menu changes, new product launches, or seasonal campaigns.

System & Reporting

·      Maintain procurement records in ERP or POS systems (e.g., SAP, Tally, or restaurant-specific software).

·      Prepare daily/weekly/monthly procurement and cost reports.

·      Track delivery schedules and resolve discrepancies.

Logistics Coordination

·      Ensure timely delivery of goods to all outlets or commissaries.

·      Coordinate with transporters and logistics partners.

·      Optimize routes and delivery frequencies to control costs.

Desired Skills & Qualifications:

·      Knowledge of F&B procurement, supply chain, or hospitality sourcing.

·      Familiarity with Indian food standards (FSSAI regulations).

·      Good negotiation and communication skills.

·      Proficiency in MS Excel and inventory management software.

·      Experience with multi-unit QSR brands (e.g., Domino’s, Pizza Hut, McDonald’s, Wow! Momo, Haldiram’s) is a plus.