Purchase Executive

We are Hiring of Our Organization GAD SCHOOL
Salary 10600/- To 12000/-Contect -9878392186Location-Shimla Puri Teddi Road Ludhiana

Procurement & Purchase Management

• Identify the school’s requirements for stationery, books, uniforms, furniture, IT equipment, lab materials, and housekeeping supplies.
• Source vendors and suppliers as per the school’s budget and quality standards.
• Collect quotations, compare prices, and negotiate with vendors for best deals.
• Ensure timely purchase and delivery of materials to avoid disruption in school operations.

2. Vendor & Supplier Management

• Develop and maintain relationships with reliable suppliers and service providers.
• Prepare vendor lists and maintain supplier contracts/agreements.
• Evaluate vendor performance based on quality, delivery timelines, and pricing.
• Resolve disputes, delays, or issues with vendors.

3. Inventory & Stock Management

• Maintain records of stock in the school store (stationery, books, lab equipment, sports items, uniforms, etc.).
• Conduct regular stock audits and report shortages to management.
• Issue materials to departments as per requirement and maintain issue registers.
• Prevent overstocking, understocking, and wastage of materials.

4. Budgeting & Cost Control

• Prepare purchase budgets in consultation with the Accounts/Finance department.
• Ensure purchases are cost-effective without compromising quality.
• Track expenses against the approved purchase budget.

5. Compliance & Documentation

• Follow school policies and CBSE/State Board norms related to procurement.
• Maintain purchase orders, invoices, bills, and payment records.
• Ensure timely approval of purchase requisitions from management.
• Coordinate with accounts for vendor payment processing.

6. Coordination & Reporting

• Coordinate with academic departments, labs, admin office, and housekeeping to collect requirement lists.
• Submit daily/weekly/monthly purchase reports to the Principal/Management.
• Assist in planning requirements for annual events, sports day, functions, and examinations.

7. Other Responsibilities

• Handle emergency purchase requirements (repairs, maintenance, utilities).
• Maintain confidentiality of school pricing, supplier details, and purchase strategies.
• Ensure quality check of all purchased items before acceptance.

Job Type: Full-time

Pay: ₹10,662.63 - ₹12,000.00 per month

Benefits:

• Cell phone reimbursement