Project Manager

Work with us as the Project Manager for XXL Collective! Delhi based*

About the Organisation

At XXL, we specialise in conceptualising and producing art for select clients, brands, and institutions. Our projects range from immersive experiences to innovative placemaking, designed to engage and inspire.

We collaborate with internationally acclaimed artists to create visually compelling and emotionally resonant art. Our work aims to stimulate dialogue and connect with a wide audience.

With offices in New Delhi and Mumbai, we are at the heart of India's vibrant art scene. Our team is committed to bringing unconventional, meaningful works to life, transforming spaces and enriching lives. At XXL, we believe in the power of art to elevate everyday experiences and create lasting impact.

Key Result Areas (KRAs) – Project Manager

1. Project Planning and Coordination:

• Develop comprehensive project plan, timelines, and budgets in collaboration with the projects & finance team.
• Coordinate logistics, resources, and permissions required for successful project execution.
• Liaise with creative team, artists, designers, vendors, stakeholders, government agencies, and other partners to ensure smooth project implementation.

2. Vendor Coordination:

• Identify and engage with vendors for production, equipment rental, material procurement, etc.
• Negotiate contracts, terms, and pricing with vendors to ensure cost-effective and timely delivery of goods and services.
• Coordinate with vendors to schedule deliveries, installations, and other logistical arrangements according to project timelines.
• Monitor vendor performance and address any issues or concerns that may arise during the project lifecycle.

3. Team Leadership and Management:

• Lead project teams, including artists, assistants, project coordinators, volunteers etc., to achieve project objectives.
• Delegate tasks effectively and provide guidance and support to team members as in when required.

4. Risk Management and Problem-solving:

• Identify potential risks and challenges associated with project execution & delivery and develop plans & strategies for successful completion.
• Proactively address issues and concerns that may arise during project execution, making quick and informed decisions to keep projects on timeline. 

5. Quality Check and Evaluation:

• Ensure the quality and integrity of all project deliverables, adhering to standards of the company.
• Monitor and evaluate project performance including reporting to the projects team and suggesting improvements as necessary to optimize outcomes for the future projects.

6. Business Development:

• Identify and cultivate new business opportunities, including potential clients and collaborators.
• Present Company’s projects, and services to prospective clients through meetings, presentations, and proposals.
• Organize calls and meetings between internal teams and potential clients to discuss project requirements and explore project opportunities.
• Prepare and send project estimates, proposals, and contracts to clients, ensuring alignment with project requirements.
• Maintain a database of contacts, leads, and client communications.