Project Coordinator

Job Title: Project Coordinator – RPO & Sales Operations
Location: Chennai, Tamil Nadu
Work Schedule: Monday to Saturday, 10:00 a.m. – 7:00 p.m. (Second Saturday Holiday) Hours may vary on occasion, depending on workload.
Job Type: Full-time, On-site
Experience : 2 to 6 years
Salary: As per industry norms

Job Overview:

We are seeking a highly organized and proactive Project Coordinator to manage and support end-to-end project operations across Recruitment Process Outsourcing (RPO) and Sales Operations & Enablement (SO&E) functions. The role involves planning, scheduling, coordinating, and tracking project activities to ensure seamless execution and timely delivery for both internal teams and external clients.

Key Responsibilities:1. Project Planning & Scheduling

• Assist the Project Manager in defining project scope, deliverables, and timelines.
• Develop project schedules, timelines, and Gantt charts using tools like Asana, Trello, or Zoho.
• Coordinate with internal teams (R&D, content, design, operations) to align task assignments with capacity and priority.
• Assign tasks to internal and external stakeholders, including vendors and outsourced teams, based on project scope and deadlines.

2. Team Coordination & Resource Allocation

• Track availability of team members and assign resources effectively.
• Monitor task progress and ensure timely execution.
• Organize regular team meetings, stand-ups, and status review sessions.

3. Client Coordination & Communication

• Serve as a secondary point of contact for clients, maintaining consistent and professional communication.
• Document project changes, feedback, and communicate adjustments in scope or deadlines.
• Support and prepare for client meetings, including agenda planning and minutes of meetings (MoM).

4. Documentation & Reporting

• Maintain accurate records of all project documentation, including risk logs, issue trackers, and status updates.
• Prepare weekly and monthly reports on project progress, resource utilization, and delivery milestones.
• Update project dashboards and internal databases consistently.

5. Quality Control & Delivery Readiness

• Collaborate with QA teams to ensure deliverables meet quality standards.
• Verify completeness of delivery documentation and ensure client-ready outputs.
• Manage dispatches, approvals, and version control to ensure timely delivery.

6. Risk Management & Escalation Handling

• Identify project bottlenecks and escalate issues with recommended mitigation strategies.
• Track project delays and work with relevant teams to implement corrective actions.

7. Performance Monitoring

• Assist in tracking team and individual performance metrics.
• Collect and consolidate performance data for reviews and feedback sessions.

Qualifications:

Education:

• Bachelor’s or Master’s degree in Business Administration, Human Resources, Operations, or a related field.

Required Knowledge & Skills:

• Project Scheduling & Task Management
• Client Communication & Coordination
• Team Handling & Resource Allocation
• Documentation & Reporting (Excel, PowerPoint)
• Project Management Tools (Asana, Trello, Zoho, etc.)
• Time Management & Multitasking
• Problem Solving & Decision Making

Contact Detail - 9566269922

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Work Location: In person