Project Coordinator

About Our Company:

Aerocraft Engineering India Pvt Ltd based in Ahmedabad, provides services to US-based Architecture, Engineering, and Construction group of companies:

• Russell and Dawson – An Architecture/Engineering/Construction firm (www.rdaep.com)
• United-BIM – BIM Modeling Services Firm (www.united-bim.com)
• AORBIS – Procurement as a Service Provider (www.aorbis.com)

We are a nimble and growing organization where everyone’s role is very important for the company’s business success. All team members’ contributions have a direct correlation with the company’s performance in meeting its business and financial objectives.

Job Location:

• Ahmedabad (Siddhivinayak Towers, Makarba)

Shift Timings:

• 6 PM to 3 AM (Work from office)
• Monday to Friday

Responsibilities:

• Assist in the development of comprehensive project plans, including timelines, milestones, and resource allocation.
• Update and maintain project schedules, ensuring adherence to deadlines.
• Serve as the primary point of contact for clients, addressing their needs and ensuring their satisfaction.
• Ensure clear and effective communication between clients, project teams, and stakeholders.
• Maintain accurate project documentation, including meeting minutes, progress reports, and change orders.
• Prepare and distribute regular project status reports to clients and senior management.
• Coordinate the allocation of resources, including personnel, equipment, and materials.
• Track resource utilization and availability, ensuring optimal use of resources.
• Identify/monitor potential project risks and issues and assist in developing mitigation strategies.
• Ensure project activities comply with organizational standards and client specifications.
• Assist in conducting quality checks and audits to ensure deliverables meet required standards.
• Schedule and coordinate project meetings, prepare agendas, and document meeting outcomes.
• Provide general administrative support to the project team as needed.
• Ensure regular site visits to monitor project progress, coordinate with site teams, and resolve any issues.

Qualifications, Skills & Requirements:

• Bachelor’s or Master’s Degree in Civil/ Mechanical/Construction Management/ Project Management or related field.
• Minimum 2 year of experience in Project Coordination.
• Familiarity with US AEC industry standards, codes, and regulations.
• Thorough understanding of Architectural Drawings, BOQs/Project Estimation of Building Products.
• Proven experience in client-facing roles and site coordination.
• High level of attention to detail and accuracy.
• Excellent analytical and problem-solving abilities to make procurement decisions.
• Strong organizational and communication skills.
• Understanding of Proposals, Submittals, Change order, Project Schedule.
• Willingness to travel to US project sites and client meetings as required.
• Ability to work independently and as part of a team.

Benefits:

• Exposure to US Projects/Design/Standards
• Company provides Dinner/Snacks/Tea/Coffee
• Reimbursable Health Insurance
• 15 paid leave annually + 8-10 Public Holidays
• 5 Days Working