Program & Donor Coordinator

Job Description

This is a high-energy, execution-focused role supporting the Director and program teams in getting things done — from preparing reports and chasing follow-ups, to coordinating with CSR partners, key donors and organizing key documents. The person in this role must be fast, responsive, tech-savvy, and highly organized. This position will work closely with the Executive Director to align organizational goals, program progress, execution, accountability and donor expectations. Duties and responsibilities broadly include, but not limited to, Key Responsibilities: Program Coordination Work closely with Program teams to track progress of action items shared by the director. Track donor related workstreams. Prepare meeting agendas, minutes & Create Follow up trackers and updates in google sheets. Organize internal monthly program review meetings for the Executive Director, prepare minutes, and track action points. Donor & CSR Engagement Draft, edit and send donation emails, proposals, appeals, and timely-accurate reports as per compliance and agreed formats to existing and potential CSR/donors. Prepare and submit ad-hoc, quarterly and final reports to CSR partners and donors showcasing progress, achievements and funding utilization. Coordinate with CSR companies for volunteer activities, ensuring meaningful engagement in all programs. Prepare and compile annual reports, donor impact reports, and any additional reports required by authorities, donors, or CSR partners. Presented cleanly. Data Collection & Reporting Ensure all programs follow a standardized data and photo collection framework. Consolidate data & reports from individual programs and prepare organization-wide impact reports, Annual Reports and presentations. Maintain shared folders for all key documents organized by donors and programs. Excellent Excel and presentation skills. Communication & Coordination Be the liaison between Director and program staff for regular updates Take on any assignments or coordination duties as delegated by the Director Coordinate with CSR teams for site visits & volunteer scheduling etc Follow up with donor approvals, requests and deliverables Maintain professional, prompt communication via email and whatsapp Qualifications Qualifications & Skills: Holds a Bachelor or Master’s degree in Social Work or a related field. 3-5 years of experience in program coordination, Project role or CSR. Strong understanding of data collection, monitoring and donor reporting. Strong written and verbal communication skills in English. Proficiency in Microsoft Office (Excel, PowerPoint, Word), CANVA, and project management tools. Is flexible, mature and comfortable managing multiple tasks. Ability to work independently and collaboratively across multiple teams. Strong time-management skills. Does Not need micromanagement. Perks and Benefits From CTC Rs. 4,00,000/- to Rs. 6,50,000/- Per annum Other benefits: Medical Insurance / Paid Leaves post probation period. Hours: Monday to Saturday (10:00 am – 6:30 pm) Employment: Renewable Contract / Full Time Contact us: Interested candidates are requested to send their updated resume to sunil@balashatrust.org along with mandatory details. About: Bal Asha Trust is a Mumbai-based charity working for child protection for the past 39 years. Our vision is where every child is cared for, loved, healthy and in the family. It is an awarded organisation implementing seven programmes for vulnerable children. Our primary programmes are Children’s Home, Adoption Centre, Child Development Centre, Education Sponsorship, Poshan, Mumkin and Training & Awareness. For more information visit www.balashatrust.org