Personal Secretary to Managing Director

Responsibilities

• Administrative Management: Provide comprehensive support by handling correspondence, including managing emails, screening phone calls, and drafting letters on behalf of the employer.
• Calendar and Schedule Management: Manage and organize a complex calendar, scheduling appointments and meetings, and ensuring the employer is well-prepared and on time.
• Travel Coordination: Arrange all aspects of travel, including booking flights, hotels, and ground transportation, as well as creating detailed itineraries.
• Event and Meeting Coordination: Organize and coordinate meetings, conferences, and both professional and personal events, including logistics and catering.
• Document and File Management: Create, prepare, and edit documents, reports, and presentations. Organize and maintain both physical and digital filing systems with high attention to detail.
• Confidentiality and Discretion: Handle all sensitive and confidential information with the utmost professionalism and discretion, acting as a trusted gatekeeper.
• Liaison and Communication: Serve as the main point of contact, liaising with internal staff, external clients, and vendors.
• Research and Projects: Conduct research and assist with special projects as required, compiling data and preparing reports.
• Personal Errand Management: Handle various personal tasks and errands, such as managing personal appointments, household matters, and other duties to support the employer's day-to-day life.

Qualifications and skills

• Proven experience: Prior experience as a personal secretary, executive assistant, or in a similar administrative role is often preferred.
• Education: While a high school diploma is a minimum, many employers prefer candidates with an associate's or bachelor's degree in business administration or a related field. Professional certifications can also be beneficial.
• Technical proficiency: Expertise in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential, along with general proficiency in office equipment.
• Exceptional organizational skills: The ability to effectively manage multiple priorities, juggle schedules, and maintain meticulous records is critical.
• Communication skills: Excellent written and verbal communication skills are necessary for corresponding with high-level contacts.
• Flexibility and Adaptability: The role requires a resourceful and adaptable individual who can adjust to constantly changing needs and priorities.
• Discretion and professionalism: An unwavering commitment to confidentiality and a professional demeanor are non-negotiable for this position.
• Problem-solving abilities: A proactive, detail-oriented approach is needed to anticipate and resolve issues before they arise.
• MUST SPEAK FLUENT ENGLISH

Job Type: Full-time

Pay: ₹15,378.54 - ₹25,000.00 per month

Benefits:

• Work from home