Personal Secretary to Director

About the Role:

We are seeking a highly organised, proactive, and discreet Personal Secretary to support the CEO/Director in managing day-to-day operations, schedules, communication, and key organisational priorities. The role requires excellent time management, strong communication skills, and the ability to work in a fast-paced, high-stakes environment while maintaining complete confidentiality and professionalism.

Key Responsibilities:

Executive Assistance & Coordination

• Manage the CEO’s calendar, appointments, meetings, and travel plans — ensuring effective prioritisation and time optimisation.
• Prepare and organise agendas, briefs, and documents for meetings, presentations, and client interactions.
• Act as the primary point of contact for all communication to and from the CEO’s office — including email correspondence, calls, and internal coordination.
• Liaise with senior management, clients, and external partners on behalf of the CEO.
• Track and follow up on key action points, ensuring timely completion of deliverables.

Administrative & Office Management

• Handle confidential documents, reports, and files with discretion.
• Manage reimbursements, expense reports, and vendor coordination related to the CEO’s office.
• Support in drafting official letters, internal communications, and documentation as needed.

Strategic Support

• Assist in research, background notes, and data collation for presentations or business meetings.
• Help monitor important projects, timelines, and company initiatives aligned with leadership priorities.
• Coordinate logistics for internal reviews, leadership offsites, and special initiatives.

Travel & Event Management

• Plan and execute detailed travel itineraries, bookings, and logistics for domestic and international trips.
• Organise key meetings, events, and engagements involving leadership and external stakeholders.

Desired Skills & Competencies:

• Strong written and verbal communication skills.
• Excellent organisational, multitasking, and prioritisation abilities.
• High level of professionalism, discretion, and emotional intelligence.
• Tech-savvy with proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and productivity tools.
• Attention to detail, reliability, and a proactive problem-solving approach.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Commerce, English, or a related field.
• 2–6 years of experience supporting CXO-level executives or senior management (preferably in a corporate, consulting, or professional services setup).
• Prior experience in client coordination, office management, or executive support preferred.

Work Environment:

• Fast-paced, dynamic consulting setup requiring agility and discretion.
• Role involves close interaction with leadership teams and external stakeholders.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹55,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Life insurance

Work Location: In person

Expected Start Date: 17/11/2025