Personal Assistant - Law Firm(Mumbai- South)

Job Title: Personal Assistant to Partner – Legal & Administrative Support

Location:

Employment Type:

Reporting To:

Working Hours:

Experience:

About the Role:

highly dependable and efficient Personal Assistant

Key Responsibilities:

Partner Assistance:

• Manage and coordinate the Partner’s calendar – meetings, internal reviews, client calls, travel, and conferences
• Prepare documents, meeting notes, case briefs, and correspondence for the Partner as needed
• Follow up on pending action points and ensure timely execution across teams
• Act as a liaison between the Partner and clients, internal teams, and external stakeholders
• Maintain strict confidentiality of sensitive firm, client, and personal matters

Administrative Coordination:

• Liaise with internal teams for scheduling, document follow-ups, and communication flows
• Support in organizing internal meetings, training sessions, or partner events
• Prepare PowerPoint decks, maintain email trackers, MIS reports, and internal documentation
• Coordinate on Admin errands
• Assist with vendor coordination, invoice follow-ups, and IT/admin-related support tasks
• Familiarity with basic legal terminology, document formatting

Operational & Support Tasks:

• Ensure travel and logistics (flights, hotels, cabs, itineraries) for Partner and lawyers
• Maintain records of expenses, reimbursements, and assist with internal claims
• Help organize confidential files and maintain the Partner’s digital and hard copy folders
• Act as the go-to person for any support tasks related to the Partner's deliverables or office operations

Personal Assistance:

• Support with personal tasks such as appointments, household coordination, travel, and errands
• Ensure seamless coordination between professional and personal commitments

Key Skills & Requirements:

• Bachelor's degree (Legal or Administrative background preferred)
• 2–5 years of experience supporting senior leadership in a law firm or professional services firm
• Experience working with senior leadership or partners
• Excellent communication, drafting, and follow-up skills
• A proactive, team-first attitude and professional demeanor
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and document filing systems
• High attention to detail, time management, and multitasking capabilities
• Ability to handle confidential matters with utmost discretion
• Organized, reliable, and able to independently manage timelines and tasks