Personal Assistant

Company:

Location:

Reports to:

About Us:

Dwarka.com is a leading online platform dedicated to connecting the Dwarka community. We provide a comprehensive resource for residents, businesses, and visitors, offering information on local services, events, news, and more. Our mission is to be the go-to digital hub for everything Dwarka.

Position Summary:

We are seeking a highly organized, proactive, and discreet individual to serve as a combined Executive Assistant and Personal Assistant to our Managing Director. This is a crucial role that requires a high level of professionalism, excellent communication skills, and the ability to manage a diverse range of tasks, from business operations to personal matters. The ideal candidate will be a trustworthy partner, anticipating the MD’s needs and ensuring the seamless execution of their daily schedule.

Key Responsibilities:

Executive Assistant Duties:

• Calendar Management:

  Proactively manage and coordinate a complex and ever-changing calendar, scheduling meetings, appointments, and travel arrangements (domestic and international).

• Communication & Correspondence:

  Act as the first point of contact for the MD. Screen and prioritize emails, phone calls, and correspondence, drafting and sending professional responses on their behalf.

• Meeting & Event Coordination:

  Arrange and prepare for internal and external meetings, including creating agendas, preparing presentation materials, taking detailed minutes, and following up on action items.

• Travel & Logistics:

  Plan and book all travel itineraries, including flights, hotels, ground transportation, and visa applications.

• Administrative Support:

  Handle a wide range of administrative tasks, including expense reporting, document preparation, and file management (both physical and digital).

• Research & Reporting:

  Conduct research on various topics, compile data, and prepare reports or presentations as requested by the MD.

• Project Management:

  Assist with the coordination and execution of special projects and initiatives, ensuring deadlines are met and stakeholders are kept informed.

Personal Assistant Duties:

• Personal Scheduling:

  Manage and coordinate personal appointments and commitments.

• Errands & Tasks:

  Run personal errands as needed.

• Confidentiality:

  Handle highly sensitive and confidential information with the utmost discretion and integrity.

Qualifications:

• Bachelor's degree preferred, but not required with relevant experience.
• Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a fast-paced environment.

• Exceptional organizational and time-management skills

  with the ability to multitask and prioritize effectively.

• Strong communication skills

  , both written and verbal, with a professional and articulate demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• High level of discretion and ability to handle confidential information with integrity.
• A proactive, problem-solving attitude with the ability to anticipate needs and act independently.
• Familiarity with the Dwarka area and local community is a plus.