Personal Assistant

Job Description

Role & Responsibilities Administrative Support: Manage the Director's calendar, schedule meetings, and appointments. Handle and prioritize correspondence, emails, and phone calls. Prepare presentations, reports, and other documents as needed. Maintain and organize files, both physical and digital. Assist with expense reports and other administrative tasks. Conduct research and gather information as required. Logistical Support: Arrange travel, including flights, accommodation, and ground transportation. Coordinate meetings, conferences, and other events. Handle errands and other personal tasks as needed. Prepare agendas and meeting materials. Communication: Act as a point of contact for internal and external stakeholders. Maintain clear and professional communication channels. Ensure the Director is well-informed about important matters. Take accurate notes and follow-up on actions taken at meetings. Confidentiality: Handle sensitive and confidential information with discretion and care. Maintain a high level of professionalism and discretion in all interactions. Other Duties: Assisting with project management and deliverable execution, keeping team on track to meet key goals Ensuring client satisfaction with timely communications and product delivery coordinate activities of a small team to ensure organized and efficient workflow Preferred candidate profile Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Procurement, or a related field. Proven work experience in procurement, purchasing, or supply chain management. Excellent negotiation, communication, and leadership skills. Proficient in MS Office, ERP systems, and procurement software.