Payroll Specialist

Job Description

Position Title: Officer / Sr. Officer Payroll Location: Chennai Department: Payroll Operations Reporting To: Manager – Payroll Role Overview: We are seeking a diligent and detail-oriented Officer / Sr. Officer – Payroll to join our dynamic team in Chennai. The ideal candidate will have a sound understanding of Indian payroll practices, statutory compliance, and a strong command of Excel-based data management. This role requires a commitment to accuracy, process discipline, and timely execution of payroll operations to ensure seamless service delivery and client satisfaction. Key Responsibilities: Payroll Management: Consolidate and validate monthly payroll inputs, ensuring accuracy and completeness prior to processing. Execute payroll processing in adherence with internal SLAs and statutory requirements. Data Accuracy & Validation: Perform input vs. output audits to identify discrepancies and maintain payroll integrity. Address any anomalies proactively. Post-Payroll Reporting: Generate and reconcile payroll reports including salary registers, variance analysis, and cost summaries for internal and client review. Full & Final Settlements: Process full & final settlements with accuracy and within the stipulated timelines, ensuring compliance with client policies and applicable labor laws. Statutory Compliance & Reporting: Prepare monthly, quarterly, and annual statutory reports (PF, ESI, PT, TDS, etc.) and ensure timely submission as per regulatory norms. Employee Support & Query Resolution: Serve as the first point of contact for payroll-related employee queries, ensuring prompt and effective resolution in line with HR and compliance protocols. Documentation & Record-Keeping: Maintain meticulous records of all payroll transactions and audit trails to support compliance and internal control standards. Key Skills & Competencies: Sound knowledge of Indian payroll processing, income tax regulations, and statutory compliance Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, Conditional Formatting, etc.) Strong analytical skills with attention to detail Effective written and verbal communication skills in English Ability to work under pressure and meet strict deadlines High integrity, confidentiality, and a commitment to accuracy Qualifications & Experience: Bachelor’s degree in Commerce, Business Administration, or related field 2–5 years of relevant experience in payroll operations Prior experience with payroll software or ERP systems is a plus Compensation: As per company norms; commensurate with experience and qualifications. Why Join Us? This is an excellent opportunity for payroll professionals who are passionate about operational excellence and continuous improvement. You will work in a structured and supportive environment that values integrity, efficiency, and professional growth.