Payroll Specialist

Position Objective

Payroll Specialist

Key Responsibilities

Payroll Process

• Process weekly, fortnightly and monthly payroll runs for contractors and employees.
• Validate timesheet data and ensure correct application of pay rates, deductions, and tax codes.
• Ensure compliance with local labour laws and tax regulations across multiple jurisdictions.
• Coordinate with HR and Operations to ensure accurate employee and contractor records.
• Perform monthly payroll reconciliations to ensure accuracy and completeness of payroll data.

Contractor Payments

• Manage contractor payment cycles, ensuring timely and accurate disbursement.
• Ensure correct application of tax withholdings and deductions.
• Maintain records of contractor payments and support reconciliation with billing data.

System Management

• Act as a super user of the payroll systems.
• Identify and escalate system issues, and contribute to testing and enhancement of payroll functionalities.
• Ensure data integrity across payroll systems and support integration with finance and HR platforms.

Compliance & Auditing

• Ensure payroll processes adhere to internal policies and external regulatory requirements.
• Ensure timely and accurate remittance of all tax payments to relevant local authorities
• Support internal and external audits by preparing payroll reports and documentation.
• Maintain confidentiality and security of payroll data.

Stakeholder Support

• Respond to payroll-related queries from contractors and employees with professionalism and clarity.
• Collaborate with Finance, HR, and Operations to resolve discrepancies and improve payroll accuracy.
• Provide guidance on payroll policies and procedures.

Reporting & Analysis

• Generate payroll reports for management, including summaries of payments, deductions, and tax filings.
• Assist with month-end and year-end payroll close activities.
• Contribute to payroll process documentation and improvement initiatives.

Compliance & Best Practices

• Adhere to company policies, accounting standards, and regulatory requirements.
• Maintain confidentiality of financial and sensitive data

Qualifications & Experience

• Bachelors degree in Finance, Accounting, Business Administration, or related field (preferred).
• Minimum 3 years experience in payroll processing or a related finance role, ideally within the workforce management, staffing, or human capital services sector.
• Strong knowledge of payroll regulations across EMEA region, with particular expertise in the UK & Ireland.
• Experience with Dayforce and Salesforce systems is advantageous.

Key Capabilities

• High attention to detail and accuracy:

  Maintains precision in processing and reviewing financial information, ensuring outputs are accurate, compliant, and error-free.

• Strong understanding of payroll principles and compliance:

  Applies knowledge of relevant processes, statutory requirements, and regulations to ensure accurate and lawful outcomes.

• Excellent communication and interpersonal skills:

  Communicates clearly and professionally with a range of stakeholders, providing accurate information and resolving queries effectively.

• Proficiency in Microsoft Excel (intermediate to advanced):

  Utilises formulas, pivot tables, and data analysis tools to manage information, prepare reports, and support reconciliation activities.

• Ability to manage multiple priorities and meet deadlines:

  Organises and prioritises work effectively to deliver on time while maintaining high standards.

• Professional integrity and discretion:

  Handles sensitive information with confidentiality, adhering to data protection regulations, company policies, and ethical standards.

Behavioural Expectations

Global Core Values

We are a Family:

We are Adaptable:

We are Honest:

We are Curious:

We are Passionate:

We are Accountable: