Payroll Coordinator- US & Japan

Job Description - Payroll Coordinator - US and Japan Job Title: Payroll Coordinator – US & Japan Location: Gurugram, India Job Summary: We are seeking a detail-oriented and proactive Payroll Coordinator to manage and support payroll operations for our US and Japan entities from India. The ideal candidate will have a strong understanding of payroll processes, statutory compliance, and reporting requirements in both regions. This role requires close collaboration with internal stakeholders, external vendors, and cross-functional teams to ensure timely and accurate payroll processing. Role & Responsibilities: Coordinate end-to-end payroll processing for employees in the US and Japan, ensuring accuracy and compliance with local laws and company policies. Liaise with external payroll vendors to validate payroll inputs and outputs, including earnings, deductions, taxes, and benefits. Maintain and audit payroll records, ensuring data integrity and confidentiality. Ensure timely submission of payroll inputs and approvals in line with regional payroll calendars. Reconcile payroll reports and resolve discrepancies in a timely manner. Support year-end activities including tax filings, W-2s (US), Gensen-choshu (Japan), and other statutory reports. Collaborate with HR, Finance, and Compliance teams to ensure alignment on employee data, benefits, and accounting. Stay updated on changes in payroll legislation and compliance requirements in the US and Japan. Assist in internal and external audits related to payroll. Continuously identify opportunities to streamline and improve payroll processes. Qualifications: Bachelor’s degree in Accounting, Finance, HR, or a related field. 3–5 years of experience in multi-country payroll coordination, preferably with exposure to US and/or Japan payroll. Familiarity with payroll systems (e.g., BambooHR, ADP, Workday, SAP, or local vendors). Strong understanding of payroll compliance, tax regulations, and statutory reporting in the US and Japan. Excellent communication and coordination skills. High attention to detail and ability to manage sensitive information with discretion. Ability to work independently and manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Excel and other reporting tools. Preferred Qualifications: Experience working with global teams across time zones. Knowledge of Japanese language or prior experience with Japan payroll is a plus. Certification in payroll (e.g., FPC/CPP for US) is an advantage. Job Types: Full-time, Permanent Pay: ₹700,000.00 - ₹1,000,000.00 per year Schedule: Evening shift Fixed shift Application Question(s): Should be Familiar with payroll systems (e.g., BambooHR, ADP, Workday, SAP, or local vendors). Strong understanding of payroll compliance, tax regulations, and statutory reporting in the US and Japan. Exposure to year-end activities including tax filings, W-2s (US), Gensen-choshu (Japan), and other statutory reports. Work Location: In person