Job
Description
Job Title: Payroll Coordinator – Japan Location: Gurugram, India Job Summary: We are seeking a detail-oriented and proactive Payroll Coordinator to manage and support payroll operations for our Japan entity from India. The ideal candidate will have a strong understanding of Japan-specific payroll processes, statutory compliance, and reporting requirements. This role involves close collaboration with internal stakeholders, external vendors, and cross-functional teams to ensure timely and accurate payroll processing. Role & Responsibilities: Coordinate end-to-end payroll processing for employees in Japan , ensuring accuracy and compliance with local laws and company policies. Liaise with external payroll vendors to validate payroll inputs and outputs, including earnings, deductions, taxes, and benefits. Maintain and audit payroll records, ensuring data integrity and confidentiality. Ensure timely submission of payroll inputs and approvals in line with Japan’s payroll calendar. Reconcile payroll reports and resolve discrepancies in a timely manner. Support year-end activities including tax filings, Gensen-choshu , and other statutory reports. Collaborate with HR, Finance, and Compliance teams to ensure alignment on employee data, benefits, and accounting. Stay updated on changes in Japan payroll legislation and compliance requirements. Assist in internal and external audits related to payroll. Continuously identify opportunities to streamline and improve payroll processes. Qualifications: Bachelor’s degree in Accounting, Finance, HR, or a related field. 3–5 years of experience in multi-country payroll coordination, preferably with exposure to Japan payroll . Familiarity with payroll systems (e.g., BambooHR, ADP, Workday, SAP, or local vendors). Strong understanding of payroll compliance, tax regulations, and statutory reporting in Japan . Excellent communication and coordination skills. High attention to detail and ability to manage sensitive information with discretion. Ability to work independently and manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Excel and other reporting tools. Preferred Qualifications: Experience working with global teams across time zones. Knowledge of Japanese language or prior experience with Japan payroll is a strong plus. Certification in payroll (local or global) is an advantage. Job Types: Full-time, Permanent Pay: ₹1,000,000.00 - ₹1,500,000.00 per year Schedule: Rotational shift Application Question(s): How many years of experience do you have managing or coordinating payroll specifically for Japan Have you worked with any Japan-based payroll vendors or systems (e.g., Workday, ADP Japan, SAP, or local providers)? If yes, please mention the names and your level of involvement. Are you familiar with Japan-specific payroll processes such as Gensen-choshu, social insurance calculations, and local compliance requirements? Work Location: In person
