Operation Executive

Job Details:

This position must ensure Order management, Planning and executing shipments, Customs procedure (Export/Import). Also ensure all tasks in position are completed in a correct, timely, rapid and cost-efficient manner, shipments are sent by the most secure, most rapid, and most efficient way, the needs and expectations of the customer / the other World Courier offices are considered and fulfilled, all relevant and applicable regulations and guidelines are adhered to, all relevant customs regulations are adhered to for all imports and exports of industrial service shipments. reliable transportation services while maintaining the communication link between our customers, suppliers, government authorities and Operations / Customer Service.

Responsibilities:

• Edits and maintains jobs (Exports /Imports) in WorldStar

• Performs a “Routing Check”, specifically in regards to the selection and combination of different transport models (airplane, car, train, Aerolink)

• Orders drivers (pickup / delivery of shipments at the customer, delivery / pickup of shipments at the freight-company)

• Checks collected shipments in the office and prepares them for transport

• Books and preadvises shipments

• Monitors shipments during the transport and reacts flexibly to any deviation from the plan

• Continuously checks the notes in WorldStar and handles preadvised shipments

• Checks the planned departure or arrival times of flights (“Post Flight Check”)

• Checks the internal debits and credits (Clearinghouse)

• Recognizes important information and makes immediate use of this information (All Stations Emails, Holiday Lists, Ops-Memos, C/H Memos)

• Works securely with all pertinent regulations (ADR / DGR / IATA) as well as the relevant laws and ordinances

• Uses and maintains the available technical tools (WorldStar, OpStar, BioStar, OrgaNice, Flight Monitor)

• Manages the store-room (packaging, supplies, cooling-media, etc)

• Communicates with national and international World Courier stations / Aerolink / agents

• Builds and maintains relationships to contractors / transporters (airlines, handling agents, the Rail, customs, government agencies, veterinarians, suppliers, etc)

• Preconditioning and pre-placement of packaging-materials and cooling-media

Work Experience:

• Marking and labelling of shipments as per regulations

• Preparation and/or procurement of all necessary documentation (HWB, MAWB, import or export permit, export customs paperwork, live animal certificate, dangerous goods declaration, etc)

• Checks transport documents as per GGVS / ADR / IATA-DGR

• Carried out all customs formalities (Export / Import) through

• The inspection and/or procurement of all necessary paperwork for the import or export (import or export permit, export customs paperwork, etc)

• The determination of all customs and/or taxes, and entering these in WorldStar

• Customs declaration (electronic or by internet) at the responsible customs office (Import / Export):

• Loads, unloads of packages scheduled for pickups/deliveries;

• Checks correctness and completeness of consignment during pickups/deliveries;

• Consults with dispatching on best route available for a timely delivery/pickup;

• Make sure that the House Way Bill is properly completed by shipper and/or consignee;

• Uses cell phone to immediately report on progress or problem of deliveries, pick ups and to secure permanent availability;

• Verifies good order of packages and/or envelopes;

• Provides a communication link between customers and office staff. Any customer feedback must immediately be reported to operation;

• Assure that all tasks assigned to him is fulfilled in a correct and timely manner;

• Must maintain excellent cooperation with other team members;

• Must be courteous with all customers and must always use proper language;

• Must be dependable and avoid unexcused absence;

• Must be presentable, wear clean clothes and well-kept at all times;

• Always follow safety of work;

• The holder of the position is obligated to perform, in addition to the above described tasks, individual tasks assigned by his superiors, which are to be seen by their nature as part of his work area, or which arise out of necessity.

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Education:

• Must be studied to equivalent to 10+2 or more of Indian schooling/higher education system.
• Any experience in logistics, cold chain, courier, export/import is desirable.
• Any IATA DGR certificate is preferred.

Skills and Knowledge:

• Must have knowledge of MS Office tools
• Knowledge about cold chain logistics, clinical trial logistics added advantage
• Must be able to read, write and interpret basic English.
• Must be able to speak/communicate fluent English.
• Must be keen to learn related software that required to perform this role.

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What Cencora offers

Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

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Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email hrsc@cencora.com. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned