Offsure Admin Executive (2 to 3 years)

Job Description

Job Overview: We are looking for a skilled and reliable Offshore Admin Executive with 2 to 3 years of experience to handle administrative tasks and provide operational support to our international teams/clients. The ideal candidate should be organized, detail-oriented, and comfortable working across time zones and virtual environments. Key Responsibilities: Handle administrative operations such as data entry, document management, scheduling, and file organization. Communicate and coordinate with international clients and offshore teams via email, phone, and virtual meetings. Prepare reports, invoices, presentations, and official correspondence as required. Maintain records, databases, and filing systems (digital and physical). Assist in onboarding new staff or clients and maintain HR-related documentation. Track and follow up on pending tasks, approvals, and deliverables. Manage calendars, organize virtual meetings, and ensure timely follow-ups. Support accounting or operational tasks like purchase orders, invoice processing, and inventory updates (if applicable). Ensure smooth flow of communication and documentation between departments. Required Skills: 2 to 3 years of experience in administration or executive support, preferably in an offshore or international setting. Excellent written and verbal English communication skills. Strong knowledge of MS Office (Word, Excel, PowerPoint) and Google Workspace. Ability to multitask, prioritize, and work independently with minimal supervision. Strong organizational and time management skills. Attention to detail and a proactive approach to problem-solving. Show more Show less