Office Associate

Job Summary

We are seeking a proactive and detail-oriented Bid Manager to lead and manage the end-to end bidding process on GeM (Government e-Marketplace) and other government/private tender portals. The ideal candidate will have strong knowledge of e-procurement practices, tender documentation, pricing strategy, and compliance standards.

Experience Required: 1– 3 Years (Relevant experience in Government e-Marketplace & Tender Management)

Key Responsibilities

➢ Monitor and identify relevant tenders on GeM, CPP, E-procurement sites, and other government/private portals. 

➢ End-to-end management of bid/tender processes including documentation, submission, and post-submission communication. 

➢ Prepare competitive proposals including technical and financial bids as per tender requirements. 

➢ Coordinate with internal departments (Sales, Technical, Legal, Finance) for timely collection of required documents and approvals. 

➢ Maintain and update organizational documents like vendor registrations, certificates, past performance records, etc. 

➢ Ensure compliance with all bid requirements, eligibility criteria, and legal terms. 

➢ Maintain a calendar of upcoming bids and proactively plan submissions. 

➢ Communicate with tender authorities for clarification, queries, and follow-ups. 

➢ Track bid results, analyze win/loss patterns, and improve proposal strategies accordingly.

Key Skills & Qualifications

➢ Graduate/Postgraduate in any discipline (preferably Business/Engineering/Commerce). 

➢ Proven experience in handling GeM and government e-tendering processes. 

➢ Sound understanding of bidding documents (RFPs, RFQs, RFIs). 

➢ Proficiency in GeM portal operations, eProcurement platforms, and MS Office (Word, Excel, PowerPoint). 

➢ Strong analytical, documentation, and project coordination skills. 

➢ Excellent written and verbal communication. Preferred Qualifications 

➢ Certification in Public Procurement or Tender Management (optional but preferred). 

➢ Experience in IT/Services/Consulting industry tenders is a plus.