Office Administrator

Role & responsibilities

Job Summary

The Head Office Administrative Assistant provides essential support to the head office by

performing a range of clerical and organizational tasks, ensuring the efficient daily operation

of the office, and assisting management and staff with various administrative needs. 

Responsibilities

Communication & Correspondence:

• Answering and directing phone calls, emails, and other inquiries to the

appropriate personnel. 

• Drafting, editing, and distributing memos, letters, reports, and other

documents. 

• Serving as a point of contact for internal and external clients and visitors. 

Office Management

• Ordering, stocking, and managing office supplies and inventory. 

• Maintaining and organizing physical and digital filing systems. 

• Ensuring common office areas are tidy and organized and all office

resources use must be optimum

• Coordinating with vendors and ensuring office equipment/supplies is

maintained. 

Scheduling & Coordination:

• Scheduling meetings, appointments, and conference calls for staff and

maintain list of meetings events regarding use of Conference room and

other areas. 

• Arranging travel, accommodation, and itineraries for staff help in arranging

required mode of transport in case its required.. 

• Supporting the planning and execution of company events. 

Administrative Support:

• Repair & Maintenance.

• Visit market for local purchase .

• Taking care of pantry ,housekeeping and guards if there is any concern

• Taking care of all Reception Area .

• Welcoming guest and maintaining the visitors register.

• Performing data entry and managing databases.