Office Administrator

Role Summary

The Office Administrator will be responsible for ensuring smooth day-to-day office operations, accurate documentation, effective coordination between internal teams and external stakeholders, and disciplined administrative control across real estate and redevelopment projects. The role is critical in supporting management, maintaining compliance, and enabling operational efficiency.

Key Responsibilities1. Office Operations & Administration

• Oversee daily office functioning including utilities, internet, housekeeping, stationery, and office upkeep
• Ensure uninterrupted office operations with zero disruption due to administrative lapses
• Maintain office readiness for meetings with clients, societies, consultants, and vendors

2. Documentation & Record Management

• Maintain and organize all project-related documents including agreements, approvals, correspondence, drawings, and records
• Ensure proper filing (physical and digital) and quick retrieval of documents
• Track renewal and validity of statutory, legal, and project-related documents
• Support management with timely preparation and circulation of documents and reports

3. Coordination & Communication

• Act as the central coordination point between management, site teams, consultants, legal teams, and vendors
• Schedule meetings, prepare agendas, record Minutes of Meetings (MOM), and ensure timely follow-ups
• Ensure smooth internal communication and escalation of issues where required

4. Vendor & Facility Management

• Coordinate with vendors such as housekeeping, IT, maintenance, printing, and service providers
• Track vendor performance, service schedules, and AMCs
• Ensure timely processing of vendor bills and payments in coordination with accounts
• Monitor costs to ensure adherence to approved budgets

5. Compliance & Process Discipline

• Maintain compliance calendars for statutory filings, licenses, and internal approvals
• Ensure deadlines related to real estate and redevelopment projects are met
• Assist in audits and ensure process adherence across administrative functions

6. Management & Team Support

• Provide administrative support to Directors, Project Heads, and senior team members
• Handle travel coordination, meeting logistics, and reporting support
• Proactively identify operational gaps and suggest process improvements

7. Discipline, Confidentiality & Professionalism

• Maintain confidentiality of sensitive project, financial, and legal information
• Uphold professional conduct in dealings with clients, societies, and external stakeholders
• Ensure discipline, punctuality, and adherence to company policies

Desired Skills & Competencies

• Strong organizational and documentation skills
• Excellent coordination and communication abilities
• Attention to detail and process orientation
• Ability to multitask and work in a fast-paced real estate environment
• Basic understanding of real estate documentation and compliance (preferred)

Qualifications & Experience

• Graduate in any discipline (Administration / Commerce preferred)
• 2–5 years of experience in an administrative role
• Prior experience in a real estate, construction, or redevelopment firm is an advantage
• Proficiency in MS Office (Word, Excel, Outlook); basic ERP/CRM knowledge preferred

Performance Measurement

Performance will be evaluated based on:

• Timeliness and accuracy of administrative tasks
• Quality of documentation and record management
• Effectiveness of coordination and vendor management
• Compliance adherence and process discipline

Growth Path

This role offers growth into:

• Senior Administrator
• Operations Coordinator
• Project Support / Admin Manager

Job Type: Full-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Paid sick time

Language:

• English (Preferred)

Work Location: In person