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Sparta Systems
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Lead Project Administrator

Lead Project Administrator

Sparta Systems

2 - 7 years

9 - 13 Lacs

pune

Posted:None| Platform:

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Skills Required

administration interpersonal skills sap contract management project management intranet reconciliation vendor microsoft ariba

Work Mode

Work from Office

Job Type

Full Time

Job Description

In this role, you will have a significant impact on project efficiency, organization, and communication. Your attention to detail and ability to multitask will contribute to the overall success of the projects you support.

YOU MUST HAVE

Minimum of 2 years of experience in project administration or related roles
Strong organizational and multitasking skills
Excellent attention to detail
Proficiency in Microsoft Office Suite

WE VALUE

Bachelors degree in Business Administration or related field
Experience in supporting project teams
Knowledge of project management methodologies
Strong communication and interpersonal skills

YOU MUST HAVE

Minimum of 2 years of experience in project administration or related roles
Strong organizational and multitasking skills
Excellent attention to detail
Proficiency in Microsoft Office Suite

WE VALUE

Bachelors degree in Business Administration or related field
Experience in supporting project teams
Knowledge of project management methodologies
Strong communication and interpersonal skills

KEY RESPONSIBILITIES

Understand the construction industry and the processing, coordinating and execution of contracts and subcontracts.
Understand contract requirements, score of work as well as terms and conditions.
Coordinate with Project Managers and other professionals in Finance, Sourcing, Contract Management and administration on project execution.
Oversee the administrative responsibilities associated with contracts, subcontracts and customer required documentation. Use tools including Microsoft programs, Honeywell intranet workflows, SAP, Cora/PPM and NEX/CPQ to:
- Manage and track documentation/approvals
- Process project variation/change orders
- Process new vendor set-ups, vendor payments
- RMA Coordination, Returns and Credits, Material reconciliation
- Process subcontractor bid deviation requests
- Material Order Tracking/BOM Documentation
- Reducing/Close-out of PO
- Create purchase requisitions for material and subcontract agreements
- Manage block vendor invoices, IR and GR process follow ups
- Assist with Avetta/Ariba vendor processes
- Monitor various reports

Read, interpret and/or create spreadsheets and other reports
Maintain independent work within an allocated time frame and meet goal for direct chargeable activities

Ensure compliance with project management standards and best practices

KEY RESPONSIBILITIES

Understand the construction industry and the processing, coordinating and execution of contracts and subcontracts.
Understand contract requirements, score of work as well as terms and conditions.
Coordinate with Project Managers and other professionals in Finance, Sourcing, Contract Management and administration on project execution.
Oversee the administrative responsibilities associated with contracts, subcontracts and customer required documentation. Use tools including Microsoft programs, Honeywell intranet workflows, SAP, Cora/PPM and NEX/CPQ to:
- Manage and track documentation/approvals
- Process project variation/change orders
- Process new vendor set-ups, vendor payments
- RMA Coordination, Returns and Credits, Material reconciliation
- Process subcontractor bid deviation requests
- Material Order Tracking/BOM Documentation
- Reducing/Close-out of PO
- Create purchase requisitions for material and subcontract agreements
- Manage block vendor invoices, IR and GR process follow ups
- Assist with Avetta/Ariba vendor processes
- Monitor various reports

Read, interpret and/or create spreadsheets and other reports
Maintain independent work within an allocated time frame and meet goal for direct chargeable activities

Ensure compliance with project management standards and best practices

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Lead Project Administrator