Junior Office Administrator

Job Description

Join Us! We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon! The Junior Office Administrator is responsible for ensuring the efficient and smooth day-to-day operation of the office. This role supports the Senior Office Administrator in the organization by managing administrative tasks, coordinating office activities, maintaining records, and providing essential support to employees and management. The Junior Office Administrator plays a key role in creating a well-organized, productive, and professional work environment that enables all departments to function effectively. What will you do? Manage day-to-day office operations and procedures, handle incoming calls, emails, and correspondence. Maintain and update office records, databases, and filing systems. Schedule meetings, appointments, and manage calendars. Prepare reports, presentations, and other documents as needed. Order and manage office supplies and inventory. Coordinate maintenance and repair of office equipment and facilities. Ensure cleanliness and organization of the office space. Liaise with vendors, service providers, and building management. Assist with onboarding of new employees (ID cards, workspace setup, etc.). Support with insurance claims and travel arrangements for employee’s travel. Support HR in organizing training sessions and team events. Support in maintaining employee records and attendance logs. Ensure compliance with company policies and procedures. Maintain confidentiality of sensitive information. Assist in audits and documentation for regulatory requirements. Coordinate emergency response and evacuation procedures, and support the planning and delivery of workplace safety and compliance training Experience, Education And Other Required 2 to 3 years of experience in office administration or a similar role. Experience with office management software (e.g., MS Office, ERP systems). Good verbal and written communication skills. Strong organizational and time-management abilities. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. Familiarity with basic accounting and HR practices is a plus. On time support for Employees and management. Ensure safety and security of office and employees Proper maintenance of office. Office-based role with standard working hours. About Linxon Shaping energy solutions to empower sustainable connectivity. We combine Atkins Realis project management expertise and Hitachi’s deep technological knowledge to create a company dedicated to substations – we are Linxon. Linxon’s vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects. As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy and transportation. In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you. To know more about the Linxon please click on the link below. https://www.youtube.com/watch?v=0CB3IKbcxbs&t=14s