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Junior Manager - FMS - 10929

4 - 5 years

0 Lacs

agra uttar pradesh india

Posted:4 days ago| Platform: Linkedin logo

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Skills Required

maintenance management contracts documentation reports analyze data assessment procurement processing coordination finance payments database support service communication entrepreneurship planning networking effectiveness teamwork

Work Mode

On-site

Job Type

Full Time

Job Description

Job Purpose

Supports the FMS Head with day-to-day operations of the facility(s) or Office including, general maintenance and helps to ensure these are carried out in a manner consistent with company policies and ownership directives.Supports Site HR & FMS Head with day-to-day operations of the facility(s) or Office including, general maintenance and helps to ensure these are carried out in a manner consistent with company policies and ownership directives.

ORGANISATION CHART

Accountabilities

KEY ACCOUNTABILITIES

Key Performance Indicators

Supports the Site HR & FMS head in implementation and management of all maintenance programs relating to the interior and exterior conditions and appearance of the facilities.This includes assisting with the management of contracts and vendors
  • Timeliness
  • Cost
  • Quality
Helps compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time.
  • Timeliness
  • Quality
  • No. of reports/meetings
Helps prepare financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.
  • Timelines
  • No. of Reports
Helps collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives. (eg. Consolidation of Guest house data from all locations etc.)
  • Timelines
  • Cost
  • Quality
  • Survey and feedbacks
Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
  • Procurement of Assets through SAP.
  • Processing of Bills of the vendors.
  • Coordination with Finance for Payments of vendors and capturing in control sheet.
  • Maintaining of database on PR to PO control sheet for all assets bought through SAP
  • No. of contracts
  • No. of agreements
  • Timelines
Proactively inspects the facility, systems, rooms, common areas, etc. and takes corrective action / reports back any findings or issues to the HR & FMS Head.
  • Quality
  • Survey and feedbacks
Support to FMS Head in Standardizing FMS functions across Offices / Circle Offices.
  • Number of processes standardized

EXTERNAL INTERACTIONS

  • Service Providers
  • Suppliers

INTERNAL INTERACTIONS

Communication will all other departments and employees, HODs

FINANCIAL DIMENSIONS

  • Will assist FMS team on cost control

Other Dimensions

EDUCATION QUALIFICATIONS

  • Graduation

Relevant Experience

  • 4 to 5 years (for this role)

COMPETENCIES

  • Entrepreneurship
  • Capability Building
  • Social Awareness
  • Planning & Decision Making
  • Execution & Results
  • Strategic Orientation
  • Problem Solving & Analytical Thinking
  • Networking
  • Personal Effectiveness
  • Teamwork & Interpersonal influence
  • Stakeholder Focus

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