IT Tender - Assistant Manager

Position Summary

The IT Tender Executive is responsible for identifying relevant government and private IT tenders, coordinating documentation, preparing technical & commercial bids, and ensuring timely submission. The role supports end-to-end tender management, compliance, vendor registration, and coordination with internal departments.

Key Responsibilities

1. Tender Identification & Evaluation

• Track and identify relevant IT tenders on GeM, CPPP, e-Procurement portals, and private platforms.
• Analyse tender eligibility, technical requirements, scope, and commercial terms.
• Prepare Go/No-Go feasibility reports.

2. Documentation & Bid Preparation

• Prepare and compile technical & commercial bids as per tender specifications.
• Gather technical inputs, product details, certifications, and pricing from internal teams.
• Ensure completeness, compliance, and accuracy of tender documents.
• Draft proposals, cover letters, forms, BOQs, and annexures.

3. Coordination

• Coordinate with IT, Finance, Legal, Operations, and Management for required information.
• Communicate with OEMs, channel partners, and vendors for quotations and technical documents.
• Manage vendor registrations and empanelments.

4. Submission & Follow-Up

• Ensure timely online/offline submission of tenders.
• Manage bid uploads, digital signatures, and portal registrations.
• Follow up on tender status, clarifications, amendments, and results.

5. Compliance & Documentation

• Maintain tender MIS, submission tracker, and documentation repository.
• Ensure adherence to company policies, statutory requirements, and tender compliance standards.

Required Skills & Competencies

• Strong knowledge of

  GeM, CPPP, e-Procurement portals

• Understanding of IT hardware, software, networking & solutions (basic level)
• Excellent documentation, coordination, and communication skills
• Ability to work under tight deadlines
• Proficiency in MS Office (Word, Excel, PDF)
• Knowledge of digital signatures (DSC), vendor registration & e-bidding

Qualifications

• Graduate / Postgraduate (Preferably in IT, Computer Science, Engineering, or Business).
• 2–5 years of experience in IT tenders, bids, or documentation roles.

Experience:

• Experience working with OEMs (HP, Dell, Cisco, Microsoft, etc.)
• Knowledge of pricing, taxation, and commercial terms
• Experience in government tender processes

Company Description

With over 120 years of expertise, Mafatlal Industries Limited (MIL) is a pioneer in the textile industry, providing a wide range of products such as yarn-dyed shirting, suiting, voiles, prints, linens, and more. The company specializes in uniform solutions for schools, corporates, and institutions, as well as products like bed and bath linen, ready-mades, and innovative fabric blends. Beyond textiles, MIL has expanded into the healthcare industry, offering medical supplies such as masks, drapes, and other essential products. Their portfolio also includes baby and adult diapers under the brand names CooCoo and Medimaf. Additionally, Mafatlal Technologies offers advanced ERP solutions and cloud-based services, showcasing MIL’s commitment to innovation and digital transformation across industries. For more details, visit www.mafatlals.com.