Import Export Documentation Analyst || Chennai

Import Export Documentation Analyst

Key responsibilities will include:

1. Order to Cash

Understanding and hands on experience of SCM O2C activities.

1. Document Preparation

   Create and verify import/export documents including invoices, packing lists, and shipping instructions.

2. Regulatory Compliance

   Ensure documentation meets international trade laws and country-specific pharmaceutical regulations.

3. System Data Entry

   Maintain accurate shipment and order records in ERP or logistics systems.

4. Customs Coordination

   Support customs clearance by providing timely and compliant documentation to brokers and authorities.

5. Certificate Management

   Handle certificates of origin, analysis, and other regulatory documents required for shipments.

6. Shipment Tracking Support

   Monitor shipment progress and update documentation accordingly.

7. Issue Resolution

   Identify and resolve documentation discrepancies that may delay customs or delivery.

8. Digital Record Keeping

   Maintain organized digital archives of all import/export documentation for audit and compliance.

9. Stakeholder Communication

   Coordinate remotely with internal teams, freight forwarders, and regulatory bodies.

10. Reporting & Audits

    Generate documentation reports and assist in internal audits to ensure accuracy and compliance.

Eligibility -

To be successful in this role, you require:

• Bachelors degree in supply chain, International Business, or related field
• 1–3 years of experience in import/export documentation, preferably in the pharmaceutical or regulated industry
• Familiarity with ERP systems and trade documentation tools
• Knowledge of global trade regulations is a plus
• Proficiency in Microsoft Office.
• Demonstrated excellent customer service skills, problem solving and a strong team orientation.
• Ability to successfully multi-task and manage several diverse responsibilities in a timely and accurate manner.
• Excellent organizational skills; attention to detail
• Flexible to work in night shift.
• Able to be flexible, including willingness to work overtime as needed and/or an occasional Saturday if business needs dictate.