Human Resources Operations Specialist

Position: HR Operations Executive

Reporting to: General Manager - HR

BU: APAC & MEA

Function: Human Resources

Office Location: Mumbai

Experience: 2 to 3 years.

Employee Data Base Management & MIS Reporting:

• Responsible for the accurate and timely provision of HR data reporting from the relevant region and/or assigned projects
• Maintaining weekly/monthly trackers – attrition, recruitment, Global Recruitment, Organograms etc.
• Maintain and track all positions approvals on weekly basis
• Preparation of weekly and monthly MIS for corporate and business review

Responsible for the accurate and timely provision of HR data reporting from the relevant region and/or assigned projects.

HR Systems:

• Ensure 100% accuracy level and updated employee records on SPRING
• Responsible for data updating and follow-up on SPRING, ASPIRE, TMS and other employee portals.
• Monitoring of time attendance system – HO employees
• Salary Input for HO employees – New joiners, regular, Exits.

Hiring & Exit:

• Follow-up - Offer roll-out, documentation, reference checks, pre-joining formalities for HO team
• Support joining formalities, induction & on boarding process for all new employees in HO and key country based employees
• Releasing of appointment/ confirmation/ transfer letters to all HO employees and key country based employees, arranging the asset & email id creation.
• Coordinate final clearance for resigned employees in HO and key country based employees
• Completing F&F processing of the exited candidate in co-ordination with HRSS/Payroll team
• Releasing the reliving/resignation acceptance letter to resigned employees in HO and key country based employees

PMS, ACR, MPC Budgeting, L&D:

• Timely closure of KRAs, midyear appraisal, yearend appraisal.
• Support annual HR processes - MPC budgeting, PMS and ACR with respect to updation of employee database, salary on monthly basis.
• Support with year-end and mid-year compensation review cycles in terms of checking, documentation, distribution, employee records changes on system and personal file updation
• Maintain employee Training Database on on-going basis.

Salary Approval, Sales Incentives & Debit Notes Tracking:

• Maintain Country Manager and Country Sales Incentive Plan
• Consolidate & tracking of country sales incentive payments
• Processing of Monthly sales debit notes for distributor markets
• Approvals & Tracking of Salary.

Employee Engagement:

Designing, planning, and executing a variety of employee engagement initiatives.