Human Resources Administrative Specialist

As a Senior Executive Administration, your role involves ensuring the smooth and efficient operation of office functions, facilities management, and administrative support services. You will be responsible for coordinating with various departments, managing vendors, maintaining records, and supporting leadership with operational tasks. The ideal candidate for this position would be organized, proactive, and capable of handling multiple responsibilities with discretion and professionalism. Key Responsibilities: - Office Management - Oversee day-to-day office operations to maintain a clean, safe, and productive work environment. - Manage office supplies, equipment, and inventory effectively. - Coordinate maintenance and repairs of office infrastructure to ensure seamless operations. - Facility & Vendor Management - Liaise with external vendors for services like housekeeping, security, catering, and maintenance. - Negotiate contracts and ensure compliance with service-level agreements. - Monitor vendor performance and maintain proper documentation for record-keeping. - Administrative Support - Provide administrative assistance to senior management and various departments. - Schedule meetings, prepare agendas, and manage calendars efficiently. - Handle travel arrangements, accommodations, and reimbursements for the organization. - Record Keeping & Documentation - Maintain accurate records of office expenses, assets, and contracts. - Ensure proper filing and documentation of administrative processes for easy retrieval. - Support audits and compliance checks with necessary documentation as required. - Communication & Coordination - Act as a point of contact between departments and external stakeholders. - Draft and circulate internal communications, notices, and memos effectively. - Coordinate company events, meetings, and training sessions for smooth operations. - Compliance & Safety - Ensure adherence to company policies and legal regulations for operational compliance. - Monitor workplace safety and emergency preparedness to safeguard employees. - Support HR and legal teams in administrative compliance matters as necessary. Qualifications Required: - Bachelor's degree in Business Administration or a related field. - Experience in administrative or office management roles. - Strong organizational and multitasking abilities. - Good communication and interpersonal skills. - Knowledge of vendor management and facility operations. (Note: No additional details about the company were mentioned in the provided job description.),