Job Description: The Executive – Administration is responsible for ensuring the smooth and efficient operation of office functions, facilities management, and administrative support services. This role involves coordinating with various departments, managing vendors, maintaining records, and supporting leadership with operational tasks. The ideal candidate is organized, proactive, and capable of handling multiple responsibilities with discretion and professionalism. Key Responsibilities: 1. Office Management Oversee day-to-day office operations and ensure a clean, safe, and productive work environment. Manage office supplies, equipment, and inventory. Coordinate maintenance and repairs of office infrastructure. 2. Facility & Vendor Management Liaise with external vendors for services such as housekeeping, security, catering, and maintenance. Negotiate contracts and ensure compliance with service-level agreements. Monitor vendor performance and maintain documentation. 3. Administrative Support Provide administrative assistance to senior management and other departments. Schedule meetings, prepare agendas, and manage calendars. Handle travel arrangements, accommodations, and reimbursements. 4. Record Keeping & Documentation Maintain accurate records of office expenses, assets, and contracts. Ensure proper filing and documentation of administrative processes. Support audits and compliance checks with necessary documentation. 5. Communication & Coordination Act as a point of contact between departments and external stakeholders. Draft and circulate internal communications, notices, and memos. Coordinate company events, meetings, and training sessions. 6. Compliance & Safety Ensure adherence to company policies and legal regulations. Monitor workplace safety and emergency preparedness. Support HR and legal teams in administrative compliance matters. Skills & Qualifications: Bachelor’s degree in Business Administration or related field. 2-4 years of experience in administrative or office management roles. Strong organizational and multitasking abilities. Good communication and interpersonal skills. Knowledge of vendor management and facility operations.
As the Executive Administration, you will be responsible for ensuring the smooth and efficient operation of office functions, facilities management, and administrative support services. Your role will involve coordinating with various departments, managing vendors, maintaining records, and supporting leadership with operational tasks. The ideal candidate for this position is organized, proactive, and capable of handling multiple responsibilities with discretion and professionalism. Your key responsibilities will include: - Office Management: Overseeing day-to-day office operations to ensure a clean, safe, and productive work environment. Managing office supplies, equipment, and inventory. Coordinating maintenance and repairs of office infrastructure. - Facility & Vendor Management: Acting as a liaison with external vendors for services such as housekeeping, security, catering, and maintenance. Negotiating contracts and ensuring compliance with service-level agreements. Monitoring vendor performance and maintaining documentation. - Administrative Support: Providing administrative assistance to senior management and other departments. Scheduling meetings, preparing agendas, and managing calendars. Handling travel arrangements, accommodations, and reimbursements. - Record Keeping & Documentation: Maintaining accurate records of office expenses, assets, and contracts. Ensuring proper filing and documentation of administrative processes. Supporting audits and compliance checks with necessary documentation. - Communication & Coordination: Acting as a point of contact between departments and external stakeholders. Drafting and circulating internal communications, notices, and memos. Coordinating company events, meetings, and training sessions. - Compliance & Safety: Ensuring adherence to company policies and legal regulations. Monitoring workplace safety and emergency preparedness. Supporting HR and legal teams in administrative compliance matters. To be successful in this role, you should have a Bachelor's degree in Business Administration or a related field, along with 2-4 years of experience in administrative or office management roles. Strong organizational and multitasking abilities, good communication and interpersonal skills, as well as knowledge of vendor management and facility operations, are essential for this position.,