HR Compliance Specialist

Job Description – HR Compliance (Facility Management & Security Services)Industry: Facility Management / Security ServicesLocation: Gurgaon Department: Human Resources (Compliance)Job Summary:

The HR Compliance Executive is responsible for ensuring full compliance with all labour laws, security regulations, statutory requirements, and court-related documentation, including PSARA norms. This role involves managing audits, handling legal notices, maintaining statutory records across all sites, and ensuring organizational and client compliance at all times.

Key Responsibilities:1. Statutory & Labour Law Compliance

• Ensure compliance with EPF, ESIC, Bonus, Gratuity, CLRA, Minimum Wages, Shops & Establishment Act.
• Maintain statutory registers—attendance, wage register, leave register, muster roll, and Form A–D.
• Timely submission of challans, monthly returns, and compliance reports.
• Manage Contract Labour License—application, renewal, amendments, and closures.

2. Security & PSARA Compliance

• Ensure compliance with PSARA (Private Security Agencies Regulation Act) for security staff.
• Maintain records of security guard training, police verification, medical fitness, and background checks.
• Coordinate with PSARA controlling authority for renewals and audits.
• Ensure that all security personnel deployed at sites meet PSARA guidelines.

3. Court Cases & Legal Documentation

• Maintain and track all ongoing court cases related to labour disputes, wage issues, PF/ESIC claims, or employee grievances.
• Prepare documentation for Labour Court, Industrial Tribunal, Authority under Minimum Wages, PF Appellate Tribunal, etc.
• Coordinate with company legal counsel for case updates, hearing dates, and evidence submission.
• Draft replies for labour notices, show-cause notices, and legal queries.
• Ensure timely compliance with any court directions or orders received.

4. Audits & Inspections

• Manage internal and external compliance audits including client audits, statutory audits, labour inspections, and PSARA inspections.
• Prepare documentation and ensure 100% audit readiness for all locations.
• Close audit observations within the required timeline.

5. Documentation & Record Management

• Maintain employee files, offer letters, ID proofs, police verification, and statutory documents.
• Ensure proper filing of attendance, salary sheets, deployment sheets, and site compliance documents.
• Prepare and submit monthly compliance MIS to management and clients.

6. Payroll Support

• Validate attendance and wage calculations as per statutory norms.
• Ensure correct PF/ESIC deductions and minimum wage payments.
• Coordinate with payroll and site teams for wage-related observations.

7. Client & Vendor Coordination

• Submit monthly compliance files to clients (PF, ESIC, salary sheets, licenses, GST, PSARA compliance).
• Work with subcontractors to ensure they follow statutory and PSARA rules.
• Address client queries related to compliance, documentation, and manpower records.

Skills & Competencies Required

• Strong understanding of labour laws, PSARA norms, and statutory compliance.
• Knowledge of court case processes, legal notices, and documentation.
• Excellent coordination and communication skills.
• Strong command of MS Excel and documentation tools.
• Ability to manage compliance across multiple sites.

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance